Logistics Officer

Please write in the Email subject "Logistics Officer" for your application to be considered JOB PURPOSE: - To provide logistics support to LECORVAW team in T5 - Tripoli. This position will require maintaining resources within defined boundaries including field office assets. Position holder will be responsible for daily maintaining and implementation of logistics and supply processes/systems (i.e. purchasing, warehousing, assets and fleet) in accordance with LECORVAW policies and procedures. She/he will report monthly on all field office logistics and supply activities to the project Manager.  DIMENSIONS: Carry out tasks within the guidelines laid down by supervisor Tasks will usually be routine but also may require use of initiative and basic planning skills and knowledge Responsible for the proper storage and allocation of LECORVAW assets and other equipment with regard to safety standards and guidelines Required to gather and give information to supervisor, managers and occasionally the rest of the staff members Contribute to the improvement in processes, practices and procedures under the logistics and supply chain management Remain flexible to take on other tasks as may be assigned by supervisor   Key Responsibilities: General: Ensure that logistics and supply (purchasing activities) within the working area (Tripoli) are carried out according to LECORVAW’s policies and procedures. Recommend and advice on any improvement or changes to these procedures as a means of further strengthening best practice adapted to the local context. Responsible for maintaining good and professional relations and establish good contacts with vendor-suppliers, other humanitarian actors (including UN agencies) and government departments that relate to logistics   Procurement, storage, distribution: Ensure the procurement of all supplies and service needs (high and low value transactions) as requested by various projects supported by LECORVAW in Tripoli in a timely and cost effective manner and according to LECORVAW Policy on procurement, and keeping in mind any donor requirements on procurement. Coordinate all field deliveries with project teams according to the volume of needs determined by the project. To organize additional storage needs accordingly if required due to volume and needs. Effectively implement all information/data system necessary for the sound and transparent tracking and management of the logistics function in Tripoli (Requisitions for low and high value transactions, quotations request forms, supplies request form, local purchase orders, Performa invoices, tenders, manifest etc.) Ensure that supplies/goods/works contracts are presented in an agreed LECORVAW format for authorization and that all contract records are well kept/filed (in both soft and hard copies). Ensure the timely payment of all goods and services rendered, in coordination with budget holders and the finance department. Other duties: Train and coach staff on related issues. Ensure all these duties are carried out in a way that promotes LECORVAWs values, culture and beliefs Expect Regular visits to Beirut Office Attend  monthly team meetings to present reports and/or give logistics and supply activities input to their decision–making. Attend and contribute to weekly staff meetings and one-to-one supervision meetings as whenever required.   SKILLS AND COMPETENCE Diplomacy and negotiating skills Well-developed interpersonal and Team working skills Flexibility and ability to work under supervision Extensive experience in logistics related skills as listed above (managing supplies, team support, vehicle management and communications). Innovative, motivated, organized to work effectively. Good written and spoken English is essential. Commitment to humanitarian principles and action. This job description is not incorporated in the employment contract.  It is intended as a guide and should not be viewed as an inflexible specification as it may be varied from time to time in the light of strategic developments, emerging trends - restructuring and following discussion with the post holder.