Logistics Officer (repost)

The Logistics Officer coordinates the logistics activities on site and liaises with the Logistics security & Fleet Manager under the supervision of the logistic coordinator to ensure a good coordination and efficient communication in all the Logistics department and is responsible for all the overall good functioning of the daily office logistics activities H/SHE carries out the specific duties rising on daily bases or specifically given by the direct manager the Logistics security & Fleet Manager       Main tasks   Fit for purpose country fleet of vehicles and engine equipment following IMC vehicle fleet management guideline, including training of drivers/operators, control Responsible for the timely acquisition and delivery of equipment, goods and services in support to the implementation of International Medical Corps projects. This includes support to planning process, items standardization, timely launch of procurement activities, screening suppliers, competitive bidding and enhanced business practices, advanced negotiation, contractual design (framework agreement, scheduled deliveries…), positive business relations with suppliers, timely delivery to IMC and subsequent payment, timely delivery to requester/customer. Plans the schedules of the drivers in each of the IMC premises. Prepare the timesheets of the drivers as instructed and submit them to the HR department after getting the approval of the logistics manager Update time sheets of the drivers on a weekly basis Plans weekly movements for the rest of the days and assigns planning to drivers accordingly. Responsible to compile filed schedules on weekly basis and be in a direct contact with the focal points in each area. Responsible to update Allocation in close coordination with Logistics Manager Responsible to update office filed needs and collaborate with senior procurement officer to purchases all office needs Is responsible for the production of the site monthly operations / logistics report. The report must be sent to his supervisor the 3rd of each month. Gathers the information and updated documents from his colleagues and ensures the report is complete, sent in timely manner to his supervisors. Responsible of the office stock inventory (Kitchen supplies and Stationery). Perform regular visits to the field to update the stock sheet accordingly. Responsible of the monthly kitchen supplies and stationery requests; coordinate with the SFP in the field, prepare PRs and work orders accordingly. Responsible for the implementation of IMC Logistics reporting system. Design and deploy  in-country information management network to track, capture, analyze and report logistics standard information and documentation on weekly, monthly, quarterly and yearly bases. Develops and implements control mechanism allowing documented control trail. Reporting Will be directly reporting on a daily basis to the Logistics & Fleet manager officer who will assign most of H/She daily tasks.   Actively promote PSEA (Prevention of Sexual Exploitation and Abuse) standards within International Medical Corps and amongst beneficiaries served by International Medical Corps. International Medical Corps is proud to provide equal employment opportunities to all employees and qualified applicants without regard to race, color, religion, sex, sexual orientation, national or ethnic origin, age, disability or status. Compliance & Ethics:  Promotes and encourages a culture of compliance and ethics throughout International Medical Corps. As applicable to the position, maintains a clear understanding of International Medical Corps’ and donor compliance and ethics standards and adheres to those standards.  Conducts work with the highest level of integrity. Communicates these values to staff and to partners and requires them to adhere to these values. The duties and responsibilities listed are representative of the nature and level of work assigned and are not necessarily all inclusive.