Part Time Program Associate For The Amideast Entrepreneur Institute

AMIDEAST/Lebanon has a part time consultancy position (approximately 25 hours per week) for a Program Associate at the AMIDEAST Entrepreneur Institute (AEI). AEI works with aspiring entrepreneurs to start and grow their businesses in Lebanon.  The Program Associate will primarily handle tasks for and support the programs and services of AEI and its diverse projects.   Position Description   The AEI Program Associate would be part of the program team responsible for ensuring AMIDEAST’s successful implementation of all AEI current programs, implemented in Beirut and around Lebanon. The Program Associate will handle various responsibilities, which include:   Assist the Department Manager to ensure that all programs are managed according to the project timeline, deadlines, and budget Promote programs to reach people and alumni in all areas in Lebanon Handle the verification, data entry, and filing of applications received Assist with interview preparations, orientation sessions, and travel arrangements Notify applicants of application status, program updates, other opportunities, etc. Participate in public fairs and other department activities Promote the department programs by ensuring that new programs and events are announced on AMIDEAST’s social media tools and within the office premises Handle postings on the Institute’s social media platforms Handle the department’s alumni database and/or other records Provide friendly customer service and address customer inquiries received via email, phone calls, or visits with accurate and proper information Reproduce and distribute curriculum for workshops in Beirut and outside Beirut, collect and tally attendance sheets, assist with event planning, scheduling and coordination of activities for Program Manager, and placing vendor requests Answer telephone calls, assist visitors, and resolve and refer a range of administrative inquiries or problems; prepare, transcribe, compose, type, edit, and distribute agendas, minutes of meetings, event summaries, and other program documents; and compose, prepare, or ensure timely responses to diverse routine written inquires Communicate and coordinate with trainers and partners to follow up on payments and attendance sheets, and maintain student program enrollment data Assist facilitators and workshop participants in navigating and using AMIDEAST’s Learning Management System (LMS) and enhance platform usage Arrange any necessary logistics for workshops; administer surveys and questionnaires with program participants; and serve as an assistant to the trainers or facilitators when requested Perform administrative duties including paperwork, data-entry, filing etc. Provide direct front-desk customer assistance in the reception area and welcome callers and visitors to ensure customer satisfaction and awareness of services and programs that they can benefit from   Required Qualifications   Bachelor’s degree in Business, Public Administration, Education, or related field 1-2 years of experience in an administrative role in entrepreneurship, capacity building, or similar field Excellent organizational, interpersonal, time management, and communication skills Ability to perform all work assignments with meticulous attention to detail Ability to take initiative and prioritize responsibilities Ability to multitask and good time management skills Excellent computer skills including MS Office; high proficiency in Excel is required Dedication to AMIDEAST’s mission of expanding opportunities for people in Lebanon Willingness to travel to workshop sites all over Lebanon Willingness to work on weekends and nights, as needed Experience with managing social media platforms preferred Lebanese citizenship Fluency in English and Arabic is a must Available to start work immediately  Interested candidates should send a resume and cover letter to lebanon@amideast.org with the following in the subject line: “AEI Program Associate.” Please also include the names and contact information for three references. The deadline to apply is Wednesday, October 11, 2017.   Interviews will be conducted on a rolling basis as resumes are received in order to fill the position vacancy as soon as possible. The vacancy might be filled before the above-mentioned deadline.