Admin & Logistics Officer – Beirut Office

Job Title: Admin & Logistics Officer Project Framework: Duty Station: GVC Office Beirut Line Manager: Country Administrative Coordinator/Area Manager. Responsible for: Procurement, logistics and administration of GVC Beirut office. OBJECTIVES: This is a support function to programme and operations teams.  The post-holder will facilitate Logistics and administrative functions which could encompass a range of tasks that will require skills in prioritising and managing competing demands from a variety of needs. MAIN DUTIES AND RESPONSIBILITIES Administration: Liaise with the Country Administrator in order to manage all GVC contracts, ensuring that payments clauses are respected; Handling all Beirut’s office payables (Cash payments/Check payments/utilities payments); Accurate and organized handling of Beirut office accountability and petty cash; Maintain organized hard copy files of all documents (contracts, correspondence, AoA/MoU, etc.) contracts according to GVC filing system; Visa arrangements: constant follow up of visa renewals and procedures for International staff. Logistics: Maintaining communication with service providers and suppliers; Coordinate with the Procurement Manager for the procurement of Beirut office; Coordinate with the Country Administrator for the purchase and supply of stationary for GVC offices in Lebanon; Asset management and maintenance of GVC premises in Beirut. Other Cooperate and coordinate with other GVC personnel; Maintain good working relations with authorities and all stakeholder involved in the GVC’s activities; Any other task not here listed and necessary to the projects and activities;