Logistics Assistant It- Beirut

The Logistics Assistant supports the logistics coordinator assistant in implementing and supervising all logistical activities at Beirut base. In particular, he lends support to carrying out urgent activities and the filing and archiving logistical documents. He will check that IT resources available for personnel are in good working order. He will be responsible for the smooth running of the network.   List of main activities:   Management of supplies Carry out a purchasing environment analysis at the Beirut level Collect, approve and process requests for quotes and internal order forms in Beirut following SI regulations and procedures Update in real time IOF follow-up and contract follow-up for Beirut office Negotiate prices, deadlines and methods of delivery Ensure that relationships with suppliers are monitored Update price lists and vendor databases Compose and archive purchase folders   Management of Beirut office equipment Update equipment inventory in real time Optimize distribution of materials according to task needs following SI regulations and procedures Assist in installing and securing materials Assist in monitoring and maintaining materials   Management of Beirut communication Provide teams with adequate means for communication Provide offices and guesthouses with Internet   Workstation configuration: Configure mission workstations respecting the standards set by Solidarités International before handing out to a user Check that every computer uses the standard operating system Manage the maintenance of all computer equipment including related items (printers, etc.) Configure email accounts for all users Carry out regular maintenance on IT equipment and keep records of all interventions Deal with requests from users and provide them with technical support in real time and keep records of all interventions   Backup data and security: Install, configure and manage NAS Check that the system is automatically backed up every day Check that designated workstations are securely connected to the backup system (COBIAN) and inform the logistics coordinator about the backup volume for each user Check that each computer uses an up-to-date antivirus (N.B. KASPERSKY is the standard to be used)   Reporting / Capitalisation Provide IOF Follow and contract follow-up to your line manager before 5th of each month Provide Equipment inventory of Beirut office to your line manager before 5th of each month Provide Fuel follow-up to your line manager before the 5th of each month File and archive Beirut logistics and programs documents File and archive Lebanon logistics and programs documents on demand Assist in the mission archiving process and send it to HQ   Car driving and maintenance/monitoring Drive SI vehicles by respecting the traffic rules, speed limits, braking distances and adjust his/her speed according to road conditions. Must wear a seat belt, at all times and make sure that all passengers follow this rule Maintain the vehicle and ensure the safety of all passengers. Keep the vehicle clean. Fill in the log-book and monitoring documents Replace the log officer driver for the driving tasks during his leaves.   Requirements: - Good Knowledge of computer: outlook, excel and word - Good knowledge on market environment in Beirut - Driving license