Project Advisor (With Financial And Administrative Responsibilities)

Required qualifications, competences and experience Qualifications University degree (BA or Masters) in social science, political science, gender and women’s studies, development studies or other relevant field. Professional experience 5+ years of experience in the implementation of development projects within governmental or non-governmental organisations of which: 2-3 years of experience in gender mainstreaming and/or women’s empowerment, (a focus on women’s political participation is a strong plus) experience in/ knowledge of Good Governance and especially local governance is an asset experience with M&E and report writing (e.g. project progress reports) experience with financial and administrative work as well as with event management, organizing workshops and conferences is needed   Other knowledge, additional competences Arabic native speaker, fluent in English; German language skills an advantage good working knowledge of ITC technologies and computer applications, especially MS Office (Word, Excel, Outlook) very good people skills and strong team player experience working with different actors highly desirable (governmental and/or civil society, CBOs etc.); strong networking and negotiation and communication skills an advantage experience in awareness raising methods, especially with social media is an asset very good personal work organization able to travel within Lebanon and if required to other countries   Major responsibilities supporting the project management using GIZ’s management model “Capacity Works” supporting and facilitating project implementation and associated activities at all levels coordinating with partner organizations (NCLW, LOST, RDFL etc.) and others; managing local short-term experts and consultants ensuring the smooth functioning of financial administration of the programme performing project related administrative and organizational/logistic tasks monitoring the projects progress according to GIZ rules and regulations supporting internal and external communication of the project, responsible for all communications in Arabic     Tasks Supports the project management using GIZ´s management model “Capacity Works” is responsible for regular updates of management tools such as actors mapping, capacity development matrix, operational plan, amongst others supports in developing and updating management tools, strategies and concepts.   Supports project implementation and cooperation with partners assumes responsibility for project areas as to be defined with the project management advises the project and its partners in technical issues related to gender mainstreaming and women’s empowerment in local governance in Lebanon, advocacy, networks etc. in coordination with the project management keeps oversight and follows up on the implementation through partners maintains very good working relationships/contacts with all project partners and relevant stakeholders (e.g. ministries, civil society, media) in coordination with the project management manages local short-term experts and consultants, drafts TOR and follows up on their work. prepares consulting missions technically and logistically, including translation services coordinates meetings, exchange formats, reports, etc. with all national project partners; undertakes regular field visits; participates in events in and (if needed) outside Lebanon represents GIZ LEAD at relevant meetings, workshops and conferences, as required   Financial, administrative and organizational responsibilities (up to 30% of all tasks) supports in following up on the project’s contract- and procurement processes; reviews the financial reports and all related vouchers/receipts for projects with partners handles procurements; prepares invoices, checks and vouchers for payments; maintains related filing for financial section and internal control, according to GIZ rules and regulations takes the responsibility for and carries out administrative and organizational tasks, as necessary for the project implementation organizes and follows-up on internal, local and national events (meetings, workshops, conferences etc.) Monitors the projects progress supports the constant maintenance of the impact-oriented monitoring system for LEAD is in charge of progress monitoring, results based monitoring and evaluation of activities based on work plans, concept notes and the impact matrix of the project, according to GIZ rules & regulations; feed-back of results to partner organizations and other team members collects all relevant data and feeds it into the monitoring system; produces regular reports   Supports internal and external communication & knowledge management keeps track and informs project team constantly about relevant political and socio-economic developments affecting the sector relevant to project’s management and implementation supports all communication related work of the project, including the preparation of factsheets, inputs to specific knowledge management tools, website, presentations, etc. responsible for all communications in Arabic; assists with translation to and from Arabic, as required and/or ensures that the quality of translated documents is at a very high standard supports with documentation of meetings and events ensures that all relevant documents are archived in the GIZ’s document management system   Description of the programme: Deutsche Gesellschaft fuer Internationale Zusammenarbeit (GIZ), on behalf of the German Federal Ministry for Economic Cooperation and Development (BMZ), implements the programme ‘Strengthening Women in Decision Making in the Middle East’ (LEAD). In order to promote a more balanced involvement in local development, the programme aims at strengthening women’s political and effective participation in decision-making in selected communities in Lebanon, Jordan and the Palestinian Territories. It works in three complementary fields of action: 1) Promoting women in local politics and local government; 2) Promoting a gender-sensitive environment in local governance through the implementation of recommendations resulting from gender audits in municipalities; 3) Supporting gender platforms and networks that coordinate the objectives and activities of concerned actors and civil society (in Lebanon and regionally). These fields of action are aligned with the Lebanese national strategies and objectives and are being adapted in a flexible manner to the country’s specifics.