Logistics & Procurement Coordinator

Summary of Position The Logistics and Procurement Coordinator will provide logistical support in all matters related to programmes as well as staff and office. He/she will be responsible of managing the supply chain, vehicles, stock and inventory, communication, and staff travel. Responsibilities Receive and process purchase requests. Follow up on due diligence according to donors rules and production of documentation needed internally for payment process. Maintain a database of preferred vendors up to date. Implement and update procurement procedures in coordination with management Produce and follow up on documentation related to procurement (bid analysis form, proper invoices…) Follow up on contracts with suppliers (new contracts, renewals…) Administrative formalities, reception of merchandise, checking merchandise, transportation and allocation of merchandise. Maintain an updated list of inventory at all time Track materials In and Outs Follow up with partners on material bought with SFCG money Assure the physical management of stock Assist in coordinating travel and arranging accommodation for field missions. Provide security information for SFCG team in Lebanon. (security focal point) In all logistics work, ensure compliance with SFCG Operations Manual policies and procedures, and provide training for other staff on those policies and procedures. Collaborate with the Finance, Administration and Human Resources team on procurement of goods and services, and preparing contracts for suppliers. Collaborate with the Project Coordinators and Projects Manager on the implementation of their projects, in particular in relation to procurement and planning field missions. As job descriptions cannot be exhaustive, the position holder may be required to undertake other duties that are broadly in line with the above key duties. Requirements Bachelor degree in a related field. 2-3 years of experience in a related field, preferably with an INGO Highly organized, calm, independent with the ability to forecast Dependability - Job requires being reliable, responsible, and dependable, and fulfilling obligations. Analytical Thinking - Job requires analyzing information and using logic to address work-related issues and problems. Leadership - Job requires a willingness to lead, take charge, and offer opinions and direction. Innovation - Job requires creativity and alternative thinking to develop new ideas for and answers to work-related problems. Skills Knowledge of donor regulations regarding procurement ( UN, EU and US agencies). Judgment and Decision Making - Considering the relative costs and benefits of potential actions to choose the most appropriate one. Service Orientation - Actively looking for ways to help people. Administration and Management - Knowledge of business and management principles involved in strategic planning, resource allocation, and coordination of people and resources. Proven ability to work in a demanding environment. Dynamic with creative problem solving skills, particularly in challenging situations. Excellent interpersonal skills. Spoken and written fluency in English and Arabic is an must. Strong oral and written communications skills. Strong organizational skills and attention to detail. Proficiency in Microsoft Office. Cultural sensitivity and adaptability.