Program Support Assistant - Mental Health Program (Central)

Purpose of the position: The program assistant is responsible for providing administrative, Logistical, financial follow up and clerical services in order to ensure effective and efficient operations. The position covers all the areas where IMC MHPSS program operates including Case Management services, activities and trainings. Tasks & Responsibilities: Provide administrative and financial support to ensure that department operations are maintained in an effective, up to date and accurate manner; With guidance from the Mental Health Coordinator or any other persons designated by her, undertake office tasks such as scheduling appointments, develop planning for training and program activities, in addition to other tasks such as answers phones and directs calls; Maintain an efficient office filing system and management of general office correspondences; Prepare and follow up the inventory of the office equipments; Offering logistical support during training /coaching events including venue booking, arrangements, and handout/material preparation; Collect the monthly attendances records of all the mental health department staff and issue monthly payments; Translation of simple correspondences, when needed; Assist with financial monitoring and HR duties where required by the MH dept. Prepare service agreement contracts for newly hired staff or issue memos related to termination of contracts. Ensure PRs are signed by the relevant Program staff member for initiation and made in timely manner; Follow up with Logistics officer/Coordinator and Finance Officer regarding PRs, Payments, contracts, services agreements among other issues; ·         Conduct Weekly visits to the field to meet the staff, follow up on admin/finance, programmatic issues, facilitate logistical support and collect timesheets as well as other required material and documents; ·         Conduct a minimum of one Weekly visit per area, ensuring that the 4 major areas (Bekaa, North, South and BML) are visited at least once per month. ·         Ensure that the program assistant is present during trainings and activities conducted in different areas. ·         Coordinate with senior officers and MHPSS officer on activities and trainings and other tasks related to their field. Issue contracts for PHCs and consultants in coordination with the MHPSS officer and program team Other duties assigned by the Mental Health Coordinator or any other persons designated by her. Reporting: Report directly on all tasks and responsibilities to the Deputy Mental Health Coordinator, providing timely updates and a weekly movement plan as required. Qualifications: A Bachelor's degree in a related discipline. A demonstrated commitment to working in a member-centered environment. Experience working in and an understanding of the nonprofit sector and/or an association setting preferred. Excellent interpersonal, written, and oral communications skills. Strong project management skills and a demonstrated ability to work with teams, prioritize tasks, meet deadlines, and ensure high quality work. Emotional maturity and agility in working in a fast-paced environment. Computer literacy with demonstrated experience in utilization of databases and Microsoft Office. Hours of Operation: 8 hours/day- 5 days/week.