Hr & Logistic Officer - Partnership Program

Responsibility 1: HR

• Support the recruitment processes including, placing adverts, dealing with responses and correspondence; ensuring prompt long listing and short-listing; facilitating the interviewing process and taking part in the interviews, as required. Promptly takes up reference checks, initiates pre-employment medical processes, obtains results and advises the respective managers.
• Ensures that all documentation kept in personal files (paper and electronic) is maintained and archived in a consistent manner.
• Manages staff holidays, sickness absences, and any other attendance related issues.
• Ensures that all documentation kept in personal files (paper and electronic) is maintained and archived in a consistent manner.
• Ensures employee medical records are up to date and maintains confidentiality.
• Ensures that Exit Processes are done for staff leaving the programme (exit documents, exit interviews, etc); that all assets and/or documents are retrieved, and personal files closed.
• Provides day-to-day advice to the Units teams, on the implementation of HR policies and procedures to ensure compliance and consistency.

Responsibility 2: Admin & Logistic:

• Arrange for staff and visitors visas, flight bookings, transport and accommodations
• Identify needs in stationery and office supplies in consultation with the staff. Establish a follow-up procedure for the stationary store. Undertake purchases and storage of supplies according to the planned budget, to CARE procedures.
• Oversee the furnishings of premises (offices and guesthouse) and supervise maintenance and repairs of premises.
• Provide inputs on creation of office operational policies and procedures
• Supporting the staff in arranging meetings, presentations, seminars and trainings
• Maintaining inventory of office equipment, furniture and fittings
• Ensure the follow-up of due date renewal base contracts (rent, Gas, electricity, etc…)
• Ensure that utility bills (e.g. electricity, water, phone) are paid on time
• Support the PS coordinator during the Administrative and logistic briefing / debriefing to the new staff.
• File logistic & administrative documents according to procedures
• Support PS coordinator in the Management of the IT Network: Organize the installation of computing hardware and software (computers, printers, scanners, photocopiers, Network systems).
• Ensure that utility bills (e.g. electricity, water, phone) are paid on time

Provide cover for other posts when needed and carry out any other responsibilities as requested by the Partnership Program Support Coordinator.

Competencies

• Diploma or bachelor’s degree in HR or Business Administration, or at least 1 year experience in HR/Office administration.
• Precision and diligence in administrative tasks
• Excellent organizational and time management abilities
• Capacity of working under stress
• Full proficiency, written and spoken, in Arabic and English languages
• Strong interpersonal and communication skills
• Good knowledge of management of communication systems and office management.
• Strong computer skills including ability to work with windows and excel competently and accurately. Email operation.
• Strong interpersonal skills and the ability to communicate clearly both verbally and in writing coupled with the professional credibility required to influence and motivate others to achieve results.

Gender and cultural sensitivity, commitment and an understanding of the values of CARE and the principles of equal opportunities.