Logistics Officer-Driver

MISSION Goal / Purpose:   He/she uses Solidarités International vehicles and/or boats for transporting goods and people, according to Solidarités International procedures. He/she performs or oversees repair/maintenance/building work within agreed deadlines. He/she carries out the purchases for the structure for his/her assigned base. He/she manages the receipt, storage, safe-keeping and delivery of food, goods, tools and equipment used by Solidarités International.   JOB List of main tasks:   Care/vehicle maintenance/monitoring • Maintain the vehicle and his/her equipment and ensure the safety of all passengers • Take part in the basic upkeep of the vehicle, carry out up-to-date care and maintenance of the vehicle according to established procedures and immediately inform his/her line manager of any problems • Keep the vehicle clean • Fill in the log-book and monitoring documents • Supervise the loading and unloading of the vehicle as well as the organization and safety of packages in his/her vehicle   Security • Respect the traffic rules, speed limits and braking distances and adjust his/her speed according to road conditions • He/she must wear a seat belt, at all times and make sure that all passengers follow this rule • Follow the established procedure in the case of an accident • Before each journey, check that all vehicle documentation, a break-down kit, and other safety equipment is onboard the vehicle • Ensure that there is enough fuel for each trip • Do not carry passengers who do not belong to the organization unless a disclaimer has been signed, in agreement with the line manager • Do not carry passengers carrying arms or wearing military uniform • Park the vehicle in a suitable place, ‘ready to leave’   Implementation of purchasing process: • Receive and process requests for quotes and IOFs after verification and approval by his/her line manager • Implement purchases while respecting the rules and approval procedures established by donors and Solidarités International • Ensure that the format of, and information on quotes and invoices comply with regulations • Ensure compliance with administrative procedures for the management of advances and payment of suppliers • Establish and archive purchasing files in accordance with the rules of Solidarités International and its donors • Monitor and update IOFs electronically   Management of stocks • Draft or complete dispatch and receipt documents in compliance with Solidarités International standards • Monitor incoming and outgoing goods, maintain updated inventory lists • Participate in monthly stored goods and equipment inventories and reconciliation with what should be in stock   Technical Management • Ensure regular maintenance of Solidarités installations/equipment/facilities, notably through a preventative maintenance plan (procedures, scheduling etc). • Check that enough necessary consumables and materials are always in stock for routine repairs, and ensure their management; transmit orders timely. • During execution of work, ensure the safety and security of the premises (or immediate surroundings). • If needed, help with loading/unloading construction material • Supervise and eventually train day laborers employed for assistance Reporting: • Ensure the compilation of price lists and suppliers • Ensure the monitoring of IOF requests and inform your line manager of the status of their orders • Participate in the drafting of activity and inventory reports • Immediately notify manager of any problems occurring during his/her service, in particular any loss, damage, theft or attempted break-ins   The above list is neither comprehensive nor exhaustive; the employee may be asked as part of his/her duties to perform other tasks at the request of his/her manager.     ORG CHART POSITION (reporting and functional relationships) Line manager: Logistics coordinator assistant Line report(s) on base: - Functional manager: :- logistics coordinator Functional report(s):  -