Procurement Officer- Baladi Program

POSITION OBJECTIVE The Procurement Officer is responsible for overseeing the procurement aspects of Baladi Program logistic operation. He / She is responsible to procure the supplies, services and equipment needed whilst ensuring best practices and maintaining compliant records in line with USAID and Caritas Lebanon rules and regulations. TASKS AND RESPONSIBILITIES • Daily coordination of Baladi Program procurement activities. • Ensure that the procurement department supports the programs efficiently and compliantly. • Has a full understanding of Baladi Program procurement policies and formats. Provide training to staff on these policies. • Enforce proper use of procurement ceilings and approval procedures. • Ensure that Baladi Program procurement activities are legal and moral. • Comply with and maintain knowledge of applicable rules (USAID and Caritas Lebanon), regulations, standards, and best practices. • Assist Program and Operational personnel in regular procurement planning meetings. • Assist staff as needed on timely completion of purchase requests and other documentation. • Prepare and process purchase orders for goods, services and tenders. • Oversee the gathering of quotations and bids from the market for PR-s as – Baladi Program standards and formats. • Assist technical units in the development of specifications for equipment, materials, and services to be purchased. • Establish and negotiate contract terms and conditions, and maintain relationships with suppliers. • Administer contract performance, including delivery, receipt, warranty, damages and insurance. • Conduct a comparative analysis on supplier prices, specifications and terms for proper selection of suppliers. • Reviews and evaluates the performance of the suppliers and contractors. • Interact with contractors, in coordination with the GACM and Projects Managers. • Ensures that the required documentation of supplies and transactions are completed to Baladi Program standards. • Assist in the maintenance of thorough procurement files as outlined in the Baladi Program procurement policy. • Regularly produces purchase status and completed purchases reports using the Ongoing Procurement Master list. • Ensures that the procurement filing system is in place and in accordance with the procurement filing procedures as outlined in the Procurement Manual. • Coordinate with the Projects Managers and concerned recipients on delivery of items including completion of Goods Received Notes, storage of items and transfer of items to field sites. • Coordinate with the Finance Department to ensure that payments to vendors are made on-time and without any unnecessary strain on the financial systems of Caritas Lebanon. • Maintain file on market prices for commonly-bought items. • Establish preferred supplier agreements for commonly used items. • Any other task assigned by the supervisor.