Finance Officer

Accounting: Carry out the day-to-day financial operations and transactions. Compile and analyze financial information to prepare entries to accounts, such as general ledger accounts, and document all project transactions and resolve accounting discrepancies. Maintain and coordinate the implementation of standardized accounting control policies and procedures. Follow up on the budget development of each project and accordingly reviews processes in collaboration with projects staff and Managers. Support and monitor staff responsible for budget lines accounts so as to enable them to carry out their roles effectively. Conduct regular site visits to all project field locations and carry out audits where necessary and when requested by the FM. Manage and ensure timely payroll for local staff and other due payments. Perform monthly cash reconciliations and various balance sheet account controls to ensure accuracy. Assist the Internal Auditor to perform initial financial department audits to insure accuracy. Prepare financial statements and supporting schedules according to monthly schedules Analyze revenues and expenses to ensure they are recorded appropriately on a monthly basis. Prepare monthly account reconciliations. Assist with analyzing financial statements on a monthly basis and report on variances. Assist with financial and tax audits. Assist with preparing tax declarations and reporting requirements. Assist in documentation and monitoring of internal controls.   Financial Reporting: Ensure relevant, timely and accurate financial reports. Manage the finance activities and schedules to meet the financial reporting deadlines. In coordination with the FM, communicate with partner organizations in order to establish best financial reporting practices. Prepare financial reports on utilization of grants from external donors, as they are required (including original receipts, tenders, exchange rates, etc.). Support the external auditor to ensure timely audit report statements.  In coordination with FM and/or the CD, perform periodic reviews of partner organizations’ financial functions, and support them when required. Prepare cash flow forecasts and expenditure projections to each project. Provide technical support to external auditors. Financial Reporting: Ensure relevant, timely and accurate financial reports. Manage the finance activities and schedules to meet the financial reporting deadlines. In coordination with the FM, communicate with partner organizations in order to establish best financial reporting practices. Prepare financial reports on utilization of grants from external donors, as they are required (including original receipts, tenders, exchange rates, etc.). Support the external auditor to ensure timely audit report statements.  In coordination with FM and/or the CD, perform periodic reviews of partner organizations’ financial functions, and support them when required. Prepare cash flow forecasts and expenditure projections to each project. Provide technical support to external auditors. Financial Systems: Ensure the presence of adequate controls over cash and bank holdings. Cooperate with program management department and review the financial field systems. Oversee the proper protection and recording of NPA’s program assets. Recommend, develop and maintain the protection and backup of financial data bases, reports and receipts and an adequate filing system.  Review and recommend modifications to accounting systems and procedures. Filing: Responsible to file properly all financial documentation according to guidelines. Should upload all electronic filing on the specified folder on SharePoint. Responsible to maintain and back up Finance data on SharePoint.