Finance Manager/admin

1. Financial Management   Oversee and lead the annual budgeting and planning process and provide financial management advice on budget revisions; Prepare periodical forecasts and keep the upper management team up-to-date about the project’s financial status; Collate financial reporting materials for all donor segments, and oversee all financial, project/program and grants transactions; Liase with the external auditors, coordinate and lead the annual audit process to ensure financial and resource accountability, and effective management for records as required for auditing. Monitoring of the petty cash and bank balances to ensure sufficient funds are always available depending on the program needs; Manage, record and reconcile the project cash flow and forecasting as well as the bank and cash accounts Ensure all orders and purchases are done according to the NGO’s procurement procedures Ensure efficient financial monitoring and reporting (including monitoring expenses and revenues, reviewing and upgrading existing procedures, and ensuring production of appropriate financial reports for internal and external stakeholders). Regularly review with Project managers, in line with Month-end Closure Checklist, the Project Delivery Status Reports and investigate any overspend and take immediate corrective action; Carry out other related tasks as required by the director.   2. HR Management   Support in the recruitment process by establishing a recruitment, testing and interviewing program; advise managers on candidate selection; and conduct and analyze exit interviews Implement HR and administrative policies, systems and procedures; Conduct performance appraisals, ensure a proper attendance follow up and Solve team conflicts. Develop effective HR management tools and provide regular HR analysis and reporting to management; Ensure that all staff members have a job description, developed work plans, and regular performance discussions with supervisors/managers