Operation Manager

BACKGROUND The Lebanon Industry Value Chain Development (LIVCD) funded by the United States Agency for International Development (USAID) and implemented under the leadership of Development Alternatives, Inc. (DAI).  LIVCD Project aims to increase the competitiveness of selected value chains, expand the number of Micro and Small and Medium Enterprises that can compete in selected markets, improve linkages between those firms and other actors throughout the value chain, increase the gross value of products and services in local and export markets, and expand exports.   OBJECTIVES The Operations Manager is LIVCD’s chief administrative staff person for the Beirut office and field offices.  The Operations Manager will oversee all day-to-day administrative business operations of the office. She will manage the Administrative,and IT Units in Beirut and the Field Offices, and will also support Grants and Public Outreach and Communication activities.   SPECIFIC TASKS   Key Responsibilities Supervise the staff of the Administrative, and IT Units in the Beirut office. Oversee procurement and logistics to ensure proper internal controls. Manage program operations, property and facilities. Monitor and ensure compliance with USAID rules, regulations and contracting requirements. Assist with quarterly reports and other required reports. Work on specials projects as assigned by the Deputy Chief of Party with relation to LIVCD local subcontractors. Coordinates project-wide annual reviews with each technical and administrative unit. Carries out other duties that are consistent with overall focus of the assignment as assigned by the Deputy Chief of Party.   Human Resources                                                                                                    Participate in developing and overseeing human resources policies and procedures. Supervise recruitment of local professionals and administrative staff. Handle any employee complaints or issues. Ensure that Personnel Policies and Procedures are followed by all employees.   Project Logistics and Administration Provide Administrative support to the Deputy Chief of Party; Participate in the development of and maintain administrative policies and procedures to ensure they are compliant with local laws as well as DAI and USAID regulations. Assist technical staff with logistics of event coordination. Responsible for overseeing the administration of Lotus Notes and training of local staff.  Ensure that all project staff has all the support needed in the IT area to perform their duties.  Responsible for maintaining proper inventory of all project property.   Grants and Public Outreach Assist in completing grant documentation and maintaining hard copy and TAMIS files. Audit grants files on a semi-annual basis to verify compliance with all USAID and DAI requirements. Compile and edit project reports, outreach materials, newsletters, and other documents in coordination with the Communications and Outreach Specialist.   Supervision The Operations Manager will work under the direction and report to the Deputy Chief of Party.