Provide assistance to the Head of Section by answering the phone, filtering calls and noting messages, responding to requests for general information.
Provide secretarial support for operational managers
Provide logistical support in meetings/missions organisation and follow up
Manage the information pertaining to leaves, absences and trainings records
Ensure that the section related issues are organised and updated and can be easily retrieved.
Handle incoming/outgoing mail at section level
Apply common filing system to existing archive
Archiving documents according to filing system
Edition of letters, faxes, etc.
Take minutes of meetings
Answer inquiries when requested
Replace occasionally the receptionist when needed
Application Deadline
Salary Range
Unpaid Position
Contract Type
Full Time
Application Submission Guidelines
Candidates should send: • A filled Curriculum Vitae in either English or French (form to be filled is found on the Delegation's Website https://eeas.europa.eu/delegations/lebanon/16175/secretary_en• A cover and motivation letter, maximum one page; • A scanned copies of relevant diplomas / certificates of degrees; • At least two references. The complete application should be sent no later than 31/12/2016 to delegation-lebanon-recruitment@eeas.europa.eu. Only the short-listed candidates will be contacted.
Requires a Cover Letter?
Yes
Education Degree
Other
Education Degree Details
To have either a post-secondary education attested by a diploma, or
a secondary education attested by a diploma giving access to post- secondary education and appropriate professional experience of three years.
a secondary education attested by a diploma giving access to post- secondary education and appropriate professional experience of three years.
Arabic
Fluent
English
Fluent
French
Fluent
Hide guidelines for wrong answers
No