Finance Officer-Sub Awards

PROGRAM/ DEPARTMENT SUMMARY: The sub-grants management unit is a new unit within MC Lebanon that aims to assess and evaluate potential local partners including challenges and areas of improvements in order to help Mercy Corps determine the suitability and risks associated in partnering with them. The sub-grants management unit will also be responsible for building the capacity of local partners by designing the appropriate programs and applying the necessary measures within the sub-grants in question. This unit is part of the Finance Department and will report directly to the Finance and Compliance Manager. GENERAL POSITION SUMMARY: Working in the Subgrant unit under the direction of the Partnership Finance Coordinator, the Finance Officer will support the reporting of financial information, assist in the processing and recording of payment transactions in timely and accurate manner and assist in ensuring compliance with policies and procedures and grant requirements. ESSENTIAL JOB FUNCTIONS: 1. Provide support and first review of Partner Pre-award assessment as per MC Subaward procedures. 2. Draft the Subgrant financial monitoring plan for Partnership Finance coordinator and Finance Manager review. 3. Assist in Subgrantee site monitoring visits as per the monitoring plan and provide report to the Partnership Finance Coordinator. 4. Ensure that subgrantee financial reports are submitted on time 5. Review subgrantee financial reports, amounts and supporting documents for correctness and completeness, ensure compliance with donor and Mercy Corps rules and regulations. 6. Track Partners’ expenditures against budgets and flag any issues to Program Managers and Partnership Finance Coordinator. 7. Make sure that reports and all supporting documentation is prepared and filed according to MC procedures. 8. Provide training, compliance guidance and consultations to partners by answering daily questions; following up on financial issues, visits to Partners offices, etc 9. Setup the Subaward on Navigator and create/update terms and condition and milestones to the subaward file. 10. Track Financial reports submissions and Partner’s payments. 11. Prepare payments to partners after ensuring all requirements have been met as per procedures and record the payments on Navigator. 12. Assist the Partnership Finance Coordinator in responding to audit inquiries and requests for financial information, prepare photocopies of vouchers and other supporting documents as required. 13. Organize the subaward files as per Mercy Corps Subaward Procedures. 14. General administration/clerical support including photocopying, scanning and filing. 15. Conduct himself/herself both professionally and personally in such a manner as to bring credit to Mercy Corps and to not jeopardize its humanitarian mission. 16. Other duties as may be assigned by the Partnership Finance Coordinator Accountability to Beneficiaries: Mercy Corps team members are expected to support all efforts towards accountability, specifically to our beneficiaries and to international standards guiding international relief and development work, while actively engaging beneficiary communities as equal partners in the design, monitoring and evaluation of our field projects. SUPERVISORY RESPONSIBILITY: None ACCOUNTABILITY: REPORTS DIRECTLY TO: Partnership Finance Coordinator WORKS DIRECTLY WITH: Finance and Compliance Manager , Partnership Finance Coordinator, Program and Administrative Staff, HQ Finance Staff. KNOWLEDGE AND EXPERIENCE: • 3 or more years of general ledger accounting and financial reporting experience is required. • A university degree in finance, accounting, business administration or a related business field is required. • Prior experience with computerized accounting/finance software. • Strong computer skills in MS Office programs, particularly Excel. • Two years of experience in finance Department of a non-government organization is an asset. • Attention to detail, strong analytical skills, understanding of grant management rules. • Excellent oral and written English skills.