Procurement Support Officer

Position summary The Procurement Support Officer shall work under the guidance and direct supervision of the Senior Procurement Officer and the overall supervision of the Senior Technical Manager/ Program Director. She/he shall undertake all procurement activities under the program in compliance with RMF and USAID rules and regulations and document them.  Main Job Tasks and Responsibilities Assist in all procurement activities under RMF/BALADI program as directed by the Senior Procurement Officer, but not limited to: Prepare tender documents for construction and non-construction activities including bidding conditions, bill of quantities, engineering drawings to issue tenders/bids Identify potential suppliers for required equipment based on RMF/USAID regulations Draft contracts to be signed with suppliers and contractors, following progress of works with operation managers, etc. Coordinate with Suppliers regarding request for quotations, and request for proposals Obtain quotations and prepare comparison tables Follow-up on proper delivery/commissioning of equipment and/or progress of works as per required specifications/BOQs, and ensure proper supporting documentation. Follow up on suppliers/contractors invoices and complete temporary and final transfer of works Create and update all types of Assets and keep tracking of Assets List Update Tracking sheet on daily basis or as required Verify appropriate invoices are received and prepare documents to be sent to Finance for payments processing Undertake any other duties that might be assigned by Senior Procurement officer and/or Senior Technical Manager/ Deputy Program Director Brief of BALADI Program: BALADI is a five-year program funded by USAID. The program aims at supporting municipalities that demonstrate real commitment to participatory, equitable, and effective decentralized local governance and economic development. The BALADI entails a nationwide competitive process to support municipalities, unions of municipalities and clusters of municipalities that illustrate a strong commitment to change and local development and that generate innovative solutions to the provision of public services, citizen engagement, and economic issues facing their communities.