Procurement Assistant

Under the guidance and direct supervision of the Senior Logistics/Procurement and the overall supervision of the RMO, the incumbent shall be responsible for carrying out logistics functions in accordance with IOM’s regulations, rules and procedures. In particular, the incumbent will be : Processing Purchase Requests (PR) for assigned goods/services. This also includes drafting and getting approvals for the Bids Analysis (BAS), Purchase Orders (PO), and Request for Payment (RFP). Sourcing and evaluating new and existing vendors. Coordinate with vendors regarding request for proposals and deliveries of approved Purchase Orders. Update Procurement Tracking Sheet on daily basis. Maintain physical and electronic procurement records. Ensure that all Purchase Requests (PR) assigned are converted to Purchase Orders (PO) using SAP and keep a follow-up. Follow-up on deliveries and ensure that the quality of goods received is consistent with the goods/services ordered. When necessary, analyze and evaluate information regarding vendor’s performance as regards quality, prices and delivery. Conduct tracking of procurement status and regularly reports to End users and Approval authorities. Verify appropriate invoices are received and prepare the paperwork for the payments. Create and change of all types of Assets. Undertake any other duties that might be assigned by RMO or the Head of Office.