Logistics Assistant

ACF is looking for a Logistics Assistant, based in Tyr. ACF is committed to the principles of non-discrimination and diversity and is particularly interested in receiving applications from a broad spectrum of qualified applicants. ACF never asks for any payment during the recruitment process. It is entirely free. Funding for this position is not secured yet. The hiring will be finalized only after receiving validation of the fundings. GENERAL RESPONSIBILITIES The log assistant is responsible to process with the base logistician all the procurement requests related to bases: quotation requests, visiting suppliers, price monitoring, and contract follow ups.In addition,he/she will support the base logistician with the efficient usage, monitoring and planning of the vehicle fleet at the base.On the other hand, he/she will support the base log on an adequate equipment management and office maintenance in order to secure an efficient response for all progams within the base. KNOWLEDGE, EXPERIENCE AND SKILLS Fleet managment, Supply Chain management, basic mechanical engineering, basic IT knowledge Two years of minimum experience in working on projects at humanitarian aid organizations, private sector and/or international donors High ethical principles, work under pressure, flexibility with unexpected events, organized and methodical knowledge of windows domain, intermediate Excel level desirable, Intermediate Microsoft Word and PowerPoint desirable.  Mobility between bases as required. No international travels required DETAILED OBJECTIVES AND TASKS Objective 1 : Procurement and Logistics Support Support base logistician in the procurement process such as quotation requests, suppliers' cisits, price monitoring etc.// Support base logistician on supplier's assessment and evaluation// Organize and archive documentation for purchases following internal procedures according to Kit Log v3.4// Support base logistician in obtaining necessary data for Procurement Purchase Plans and project proposals// Ensure accountability, transparency and due diligence as per ACF Principles and Code of Conduct. Objective 2 : Equipment & IT managment & Office maintenance Ensure an optimal state, proper maintenance and repair for equipment (computers, printers, photocopy machine etc.)//Support the log base in labelling all equipment with its proper codification and updating the equipment list as needed// Ensure the adequacy of equipment to suit requirements and users//Ensure that office premises, guesthouses, and warehouse are in optimal conditions (leaning and maintenance)// Equipment follow up for the base//Controlling , follwing up and filing equipment in/out on behalf of any employees whp may be granted the possession for temporary use while developing their duties. Objective 3  : Vehicle Fleet Management  Support on the daily and weekly movement panning according to project's requests// Support base logistician monitor the maintenance and fuel consumption of vehicles in accordance with Kit Log v3 (logbook, fuel usage etc) Objective 4 : Security Respect the security rules specified in the mission and base security plan and perform the security managment tasks that can be assigned in its protocols// Communicate to the security managers of the working location any security related information or noncomplieance with the security pan.