The primary functions of project control are to complement programme management and provide support for oversight of projects including the formulation of a monitoring plan, quality assurance, and verification. Other activities of project control include: review of project agreements, project audit, monitoring that there is synchrony between financial and operational performance, participation in multi-functional monitoring activities and reviews, tracking project risk management, and supporting project closure. It is essential to maintain segregation of duties between project control and programme functions for effective accountability and oversight. Therefore, the incumbent should report directly to the same senior management level as programme, i.e. Deputy Representative, and Head of Office.
Project Control Officers play a very important role in maintaining harmonious and effective partnerships, and often interact with implementing partners. As a result, incumbents need to be very mindful of all dimensions of partnerships in their interaction with partners (in accordance with the Principles of Partnership, the Code of Conduct and other relevant documents).
Accountability(key results that will be achieved)
Assurance of project implementation and delivery of expected results within budget/resources, timeframe, and in accordance with project agreements is provided.
Resources transferred to implementing partners are utilized for the intended purposes and in accordance with project agreements.
Performance delivery and financial expenditure reported by implementing partners are accurate and consistent.
Programme and senior management are promptly informed of major variances and risks in the execution of projects (budgets, finance, implementation or timeframe).
Responsibility(process and functions undertaken to achieve results)
Contribute to reviewing that project agreements are in conformity with Country Operation Plans and UNHCR’s rules, policies and procedures.
Contribute to tracking the management of project risks in collaboration with the programme unit, and report major risks to senior management.
Contribute to reviewing, analysing and verifying Financial and Performance Implementing Partner Reports (Part I-IPFR and Part II-IPR), and to checking accuracy and consistency between IPFR and IPR, in accordance with project agreements.
Monitor, track and verify that expenditure for direct implementation by UNHCR is in line with the approved budget.
Conduct reviews of the internal control systems of implementing partners and provide advice as required.
Provide input on identified variants, risks and issues to the partner, programme unit and escalate to management as required.
Support timely project closure in coordination with the programme unit.
Provide input to the mid- and end-year programme review process on issues related to project control.
Maintain professional relationships with implementing partners.
Keep up-to-date with all UNHCR rules, regulations and procedures necessary to perform these duties.
Perform other duties as required.
Authority (decisions made in executing responsibilities and to achieve results)
Escalate IP issues to supervisors.
Recommend acceptance or non-acceptance of IPRs and payment of instalments.
Advise on improvements related to project management.
Contact implementing partners for project related matters.
Have unlimited access to financial and operational records relating to projects.
Application Deadline
Organisation
Salary Range
Unpaid Position
Contract Type
Full Time
Application Submission Guidelines
If you wish to apply for this vacancy, please submit your letter of motivation and P11 Form by e-mail with the position Title/Number/ and location in the subject line to: lebbehrm@unhcr.org by Wednesday 19 October 2016. The Personal History Form (P11) is available at the following link: http://www.unhcr.org/recruit/P11_UNHCR.doc No late applications will be accepted. Only short-listed candidates will be contacted. UNHCR does not charge a fee at any stage of the recruitment process (application, interview meeting, processing, training or any other fees). Shortlisted candidates may be required to sit for written test and/or oral interview. References are obtained as part of the assessment process. UNHCR strongly encourage qualified female applicants for this position. UNHCR seeks to ensure that male and female employees are given equal career opportunities. UNHCR is committed to achieving workforce diversity in terms of gender, nationality and culture. All applications will be treated with the strictest confidentiality.
Requires a Cover Letter?
Yes
Education Degree
Bachelor Degree
Education Degree Details
2.4 ESSENTIAL MINIMUM QUALIFICATIONS AND PROFESSIONAL EXPERIENCE REQUIRED. Define the educational background, the relevant job experience and the language(s) that are essential to perform the work of the position.
- University Degree in Accounting, Finance, Public or Business Administration, Economics or related field, OR university degree in another field combined with a professional qualification in accounting, auditing or finance (CPA/CIA or equivalent).
- Minimum two years of previous job experience in the field of accounting/finance, project management, business analysis, quality assurance and/or risk management.
- Good knowledge of international auditing standards.
- Excellent computer skills, in particular in MS Office applications.
- Excellent communication and negotiation skills.
- Excellent knowledge of English and working knowledge of another UN language.
(In offices where the working language is not English, excellent knowledge of working language of duty station and working knowledge of English.)
***For National Officer positions, very good knowledge of local language and local institutions is essential.
2.5 DESIRABLE QUALIFICATIONS & COMPETENCIES. Describe any experience or knowledge that would be an asset, such as: UNHCR Learning Programmes, other training, additional languages, Field/HQs experience, etc.
- Professional qualification in accounting, auditing or finance (CPA/CIA or equivalent).
- Good knowledge of United Nations financial rules and procedures.
- Good understanding of the workflows of major Entreprise Resource Planning financial modules (such as PeopleSoft, SAP or Oracle).
- Working experience with accrual accounting (such as IPSAS or IFRS).
Arabic
Fluent
English
Fluent
Hide guidelines for wrong answers
No