Finance And Administrative Officer

Job Description Finance and administrative Officer   Objectives The Finance & Administrative Officer will assure the administrative, human resources, accounting and financial management of the organisation, under the direct responsibility of the General Manager.    He/She will be based at Zoukak Main Office in Beirut. Main work interfaces    Internal interfaces -       General Manager -       Project Coordinators -       Communication Officer -       Artists -       Board members -       Volunteers & interns   External interfaces -       Partner organizations -       International & local governmental & non-governmental organizations -       Banks -       Suppliers -       Funding bodies -       Auditors -       Travel agencies -       Ministry of Finance & Interior -       NSSF -       Lawyer   Mission 1: Prepare timely Accounting statements   Maintain the chart of accounts.   Prepare and record financial accounting entries (such as accruals, prepayments, fixed assets  etc.) on the accounting system.   Prepare and record receipt and payment vouchers on the accounting system.   Maintain and creating fixed assets register and update the accounting system accordingly.   Record cash and bank related transactions.   Perform regular suppliers’ reconciliations.   Prepare statements of accounts when requested.   Process closing procedures on a timely basis.   Prepare and update on a monthly basis the capital and fixed inventory register   Ensure all accounts are handled on a timely manner by coordinating with the suppliers if any.   Provides financial status information by preparing special reports; completing special projects when needed.   Manage cash movements (transfers, advances) and the amounts in circulation, specifying the payment procedures   mission 2: Manage zoukak general administrative and financial aspects   Prepare monthly tax declarations (NSSF, R10..)   Prepare yearly budget and update it regularly.   Present the overall yearly budget to the board each trimester.   Evaluate the organisation’s cash-flow requirements with the general manager.   Ensure all proper financial procedures and internal guidelines are correctly implemented.   Ensure the compliance of Zoukak transactions with prevailing taxation laws and regulations.   Follow-up the recruitment and the termination of any employees NSSF registration.   Prepare and produce the activity reports   Prepare by 10th of each month the projects reports including reconciliation with the bank statements and prepare forecast of expenditures for the coming two months   Be responsible for, filing and archiving of administrative, accounts and financial documents   mission 3: Manage the activities’ administrative and financial aspects   Prepare consultancy contracts as needed.   Validate the cashboxes and archive invoices related to any expenditure.   Produce financial reports for all activities and provide any needed financial data for any project on demand.   Archive the proposal, budget, contracts, reports and any other administrative document for any activity performed by Zoukak.   Archive the quotation and purchase requests for any transaction performed by Zoukak.   Ensure the realized budget is in line with the corresponding contract for all running/completed activities.   Participate in the design of the budget for new activities in cooperation with the general manager before sending to donors.   Mission 4: Perform financial reporting and ensure complaince with Law and Regulations   Prepare projects budgets and financial reports (including Audit, MOI and MOF reports).   Present the global financial report to the board each trimester..   Compile and submit high quality, timely and accurate financial Data to management and donors as required;   Perform quality and timely Financial, MIS, and other analytical reporting for the Management, Board, and concerned Government Authorities.   Ensure that the reporting performed is in compliance with prevailing laws and regulations of the country.   Coordinate with the external auditors with regards to audit of annual financial statements and other certifications.   Coordinate with the lawyer for any legal aspect or issues related to the Audit or NFSS.  (bank transfers, cheques, cash).    Mission 5: manage the logistics of Zoukak Studio & Office   Manage the stock (kitchen, office, etc.)   Manage the materials in the studio & in the office   Manage logistics of the studio (organization/ cleaning/ bills/ other as needed)   Manage logistics of the office (organization/ cleaning/ bills/ other as needed)   Answer the phone & reception guests in Zoukak studio   Manage Zoukak studio calendar    Mission 6: Manage the logistics of tourings inside and outside lebanon of zoukak and zoukak artistics partners    Manages international touring of Zoukak (budget/ projects proposal/ logistics/ accommodation/ transport/ other as needed)   Manages Zoukak artistic partners touring in Lebanon (transport/ accommodation/ restaurants/ space for performance/ other as needed)    qualifications and requirements   Finance and Admin degree   5 years of experience / 3 years with NGOs   Fluent in Arabic and English. French is a plus.   Expertise in Administration   Expertise in Finance   Expertise in MS. Office and accounting software     Skills required   Collaboration   Flexibility and adaptability   Initiative and innovation   Self development   How To Apply Please send a motivation letter and a C.V. to soumaya.berri@gmail.com Deadline: June 12, 2016