Logistical Support Officer

British Policing Support Project   LOGISTICAL SUPPORT OFFICER – TERMS OF REFERENCE   Job Title:                              Logistical Support Officer Project Title:                       British Policing Support Project Reports to:                          Finance Officer Time Basis:                          Full-time Period:                                  Current to 31 March 2017 with possibility of extension (3 months’ probation period) Location:                              Beirut with travel within Lebanon Compensation:                  Competitive based on experience   Project Overview Through the British Policing Support Project (2016-19) the United Kingdom supports the Lebanese Internal Security Forces (ISF) to meet the challenges to Lebanon’s stability and public safety. Key strategic elements of the British Policing Support Project (BPSP) relate to mainstreaming a Community Policing model, improving internal and external accountability, enhancing Human Rights and building the capacity and professionalism of the ISF.   Role The role of the Logistical Support Officer is to meet the logistical needs of BPSP, especially in managing Project vehicles.   Responsibilities Transport and communications   Provide logistical support for the project office in Beirut or as directed by the Admin-Finance Officer, especially transportation. Ensure that all BPSPS personnel transport needs are met, including but not limited to driving BPSP personnel to locations and organising taxis. Ensure the Project vehicles are at all times safe, clean and serviceable and maintained to a professional standard. Take care of all necessary documentation related to vehicles, including vehicle registration and maintenance log. Ensure the vehicles are equipped with all necessary supplies as specified by the Project Officer or Project Manager (including first aid kit, water, snow tools, torch, high visibility jacket, tissues, drinking water) and ensure that these supplies are checked regularly and replaced as necessary. Liaise with the vehicle hire company and arrange for the replacement of the vehicle or non-urgent repairs. Manage the fuel card account ensuring that monthly payments are sent and that all fuel receipts are handed to the Admin-Finance Support Officer promptly. Maintain accurate daily trip records and present weekly to Admin-Finance Support Officer. Provide local support for international experts traveling to Beirut in terms of communications and logistics (e.g. phone credit and handset) and responding to other needs as necessary. Logistics Directly support the Finance Officer and Admin-Finance Support Officer in their duties, including purchasing office supplies, making deliveries, liaising with suppliers. Liaise with external suppliers ensuring best value and following up on invoices and quotations. Complete other administrative and logistical tasks as directed by the Project Manager, Project Officer and Project Coordinators. Obtain estimates for purchasing in accordance with procurement procedures. Follow up on the purchase orders prepared by the Project Manager, Project Officer or Project Administrator, acquiring quotations, preparing comparison and evaluation tables. Support the Admin-Finance Support Officer in maintaining and supplying the office. Essential Experience and Skills Lebanese Driving License. Ability to communicate in English and Arabic. Strong knowledge of the City of Beirut and the surrounding areas, ability to plan and follow routes. Appropriate driving style that ensures the safety of both the occupants of the vehicle and other road users, and an optimal consumption of fuel. Strong interpersonal skills and ability to maintain good internal and external relationships, being consistently on time and prepared for appointments. Strong sense of discretion and confidentiality. Desirable Experience and Skills Previous experience in logistics.