Human Resources Assistant - Zahle

ROLE PURPOSE: Under the general direction and guidance of the Human Resources officer, the post holder shall provide support and guidance to the field office in all HR related matters. The Human Resources Assistant will work closely with Area Management and all Field Staff to assist managing the HR function in the Bekaa office. The HR Assistant will build awareness of the HR function at the field level and will be accountable for ensuring the implementation of HR policies and practices that are consistent with Save The Children and compliant with local labor regulations. SCOPE OF ROLE: Reports to: Human Resources Officer KEY AREAS OF ACCOUNTABILITY: Recruitment  Assist with the Recruitment Process for Regular staff in Bekaa office:  Contact candidates for interviews Offer selected candidates Conduct Reference checks and collect documents Prepare contracts  Assist with the Recruitment Process for Non-Regular staff in Bekaa office: Check received requisition forms Select Panel Members for each recruitment Shortlist CVs Contribute with the panel members in the preparation of interview questions Contact candidates for interviews Represent HR Department in interviews Receive and follow up on Recruitment Panel Report Offer selected candidates Conduct Reference checks and collect documents Prepare contract Inductions and On-boarding  Liaise with relevant departments for the logistical preparation for new joiners (ID, Email, Laptop, etc.) Provide a copy of Employee Handbook to all new joiners  Employee Relations and Communication  Provide clarity on HR Policies and procedures to staff as required Liaise with HR CO through all HR related processes Request from HR CO different kinds of letters needed by staff (Salary certificates, employment letters, NSSF letters, etc.) and ensure that staff receive their letters on time  Learning and Development  Assist with the collection of Performance Appraisals and check their completion within the deadlines set by CO Exit Procedure  Ensure that all leavers have followed the clearance procedure Contact leavers to receive their final settlements and sign the release of rights Data Management and Reporting  Constant update of  non-regular staff lists Update Child Safeguarding trackers and ensure that all regular and non-regular staff have attended the induction and signed the policy  Filing and documentation Maintain an organized and updated filing system: personnel files, leaves, timesheets, recruitment documents, contracts, Ensure original copies of all HR related documents are sent HR CO, while keeping copies in the field office  Leaves management  Maintain master leave database and ensure timely update of leave forms Update leaves on monthly leave database tools Ensure timesheets are submitted on time and checked on a monthly basis Liaise with HR CO to check staff leaves balances   QUALIFICATIONS AND EXPERIENCE::  Human Resources Management degree or equivalent Minimum 1 year overall experience in Human Resources Experience of working within a NGO/development sector Highly developed communication skills both written and verbal in order to establish effective relationships with a wide variety of internal and external audiences, including at a geographical distance. Excellent time and space management skills Maintaining confidentiality and documentation skills Fluency in English and Arabic Proven ability to work in a multi-cultural environment and respect local religions and culture. The ability to work closely in a team, be patient, adaptable, flexible, able to improvise and work in an environment that is often stressful and potentially volatile. Committed to Save the Children Child Safeguarding Policy.