Admin And Finance Assistant (Part Time)

Secours Islamique France (SIF) is a Non-Governmental Organization of international solidarity based in France. Founded in 1991, SIF is an apolitical neutral organization whose objective is to provide immediate and long-term support to vulnerable population affected by natural disasters, armed conflicts and other types of crisis. SIF has been present in Lebanon since 2012, implementing projects through National partner aiming at distributing assistance to the Syrian refugee populations affected by the conflict in Syria. This program allowed SIF contributing to the improvement of the well-being of the children and their families. In response to the current crisis in Syria, and the growing numbers of refugees coming to Lebanon, SIF is expending its humanitarian response and will scale-up its emergency support to Syrian refugees and affected population. In view of SIF operation scale up SIF is currently recruiting an Admin/Finance Assistant to begin immediately. MISSION CONTEXT SIF project with the provision of basic assistance and the promotion of social protection mechanisms aim to prevent economically vulnerable households from slipping deeper into poverty. The proposed project will be implemented based on a coordinated approach between SIF and other operational actors. This action will build on SIF's extensive knowledge and experience of the context in order to ease the acceptance of its program while building the capacity of local community. SIF is providing information on available services in the area of intervention through its dedicated referral focal points and dissemination of leaflets, including on legal awareness, birth and marriage certification, health services. Through an external referral mechanism, SIF in coordination with other actors in the area of intervention and in collaboration with the SDC, will provide psycho-social support, medical and legal services as well as other services available in the area. JOB DESCRIPTION –  Admin/Finance Assistant   - Accounts and Admin: Assist with bookkeeping/accounting functions as appropriate and directed by the Finance & HR Manager. Assist on financial, administrative, HR, and payroll matters making sure proper documentation is included in files. Assist with scanning and filing of technical, financial or operational files. Processing of bank and cash transactions on daily basis making sure of accurate accounts, budget lines and project codes used. Ensure compliance with SIF procedures and guidelines Process payments through preparation of checks and bank transfers after submission of complete supporting documents. Translation of basic documents to support office and technical functions on an as needed basis. Organize accurate documents filing and storage Manage Cash Books Perform other functions as requested by Supervisor   Office Assistant Answer phones and transfer to the appropriate staff member Take and distribute accurate messages Greet visitors and direct them to the correct staff member Coordinate messenger and courier service Receive, sort and distribute incoming mail Monitor incoming emails and answer or forward as required Fax, scan and copy documents Maintain office filing and storage systems Update and maintain databases such as mailing lists, contact lists and partners information Retrieve information when requested Coordinate and maintain staff administrative records such as staff parking, staff phones Type documents, reports and correspondence