Hr Assistant - Wttc - Icrc Tripoli Hospital

This position involves the following tasks: Under direct supervision of the Hospital Administrator (and in close contact with the Sub Delegation Administrator) the Human Resources Assistant Tripoli Hospital provides HR and administrative support, and delivers HR services for all employees under his/her scope of responsibility, in accordance with ICRC principles and values as well as delegation’s policies and applicable laws and regulations Main Responsibilities and Tasks Promote and apply equity and neutrality as part of the culture of the organization Apply HR policies consistently Keep her/himself well aware of employment laws, and liaises with technical supervisor (HRR and HRM) for legal issues and when appropriate Proactively contribute to create and maintain a solid team spirit, efficient collaboration and cooperation within the Team, based on open, constructive and respectful communication Communicate and act with caring attitude, openness and true respect, offering qualitative HR support and services On an ad hoc basis, be able to replace the HR Assistant for the Sub Delegation HR Administration Collet and maintain employee’s records, incl. job description and staff lists Collect, follow-up and register holidays and absences reports Prepare and edit all HR related documents, certificates and correspondence Follow-up roster with the in charge of each departments or units (hospitalisation, Operating Theatre, Post-operative, Physiotherapy etc.) Keep track of appraisal and appraisal cycle Renews ICRC ID cards Ensures archiving of HR documents/payroll information in accordance to local legal obligations and ICRC instructions Ensures information flow for HR issues between Administration SD TRP, WTTC and main delegation Beirut (HR) Support to Hospital Administration Support Administration in the preparation of payments on Services Contracts or external contractors Follow up the Organigram of the Hospital Group data on an Annual table reflecting all types of absences by sector (wards) for the forthcoming months to avoid shortage or ill distribution of staff between hospitals Recruitment Manage recruitment process (vacancy posting, administer candidates’ applications, selection, hiring, probation period). Inform and assist hiring managers and candidates for positions under scope of responsibility up to supervisors’ level. Manage contract termination process timely and accurately according HR guidelines Employees’ relation, counselling and follow-up Act as point of contact for the employees under scope of responsibility and build a trustful relationship Provide information and support to employees and managers on all HR related matters (promotion, career development, training, employee’s relation, disciplinary measures, etc.) Proactively follow up performance management process Ensures that approved policies are applied Minimum required knowledge & experience: High school or professional diploma 3 - 5 years’ work experience in a Human resources function Proven organization and time management skills, Capacity to take ownership of own tasks, with rigor and professionalism Excellent communication and listening skills Good knowledge of written and spoken English, French an asset Computer literate Capacity to apply ICRC rules and procedures Capacity of treating information confidentially REMARK:          Working base: Tripoli (Support for both Tripoli Hospital and Tripoli SubDelegation)Working status: Part Time 60% Rotating schedule Morning and Afternoon.