Human Resources Associate – G6 – P.n. 10013267 - Beirut, Lebanon

  Human Resources Associate will function under direct supervision of the Human Resources Officer, assisting him/her in personnel administration and other HR related matters of staff under area of responsibility (AOR), including the process of staffing and budget reviews, recruitment and appointment of staff, and in the performance management and staff welfare issues. He/she will assist in coaching and training of junior support staff.  Incumbent will have close working relationship with other Units inside the Country Operation as well as HR counterparts in the field and staff-related services in UNHCR, such as the MENA Bureau in Geneva and Amman, PCU and Personnel Administration & Payroll Section in GSC, Medical Service, Staff Welfare and Global Learning Centre as well as UNOPS Office in Amman   Accountability (key results that will be achieved) The workforce in the AOR is well-informed of and understands the organisation’s human resources policies and practices. UNHCR provides a healthy, safe and respectful working environment for its workforce in the AOR.  Responsibility (process and functions undertaken to achieve results) Advise staff members on their rights, obligations, benefits and entitlements, and assist them in interpreting UN/UNHCR staff rules and regulations, policies, internal processes. Participate in the recruitment of local staff, both UNHCR and UNOPS, including the drafting of vacancy notices, arranging for the test, conducts short-listing of positions, liaises with Managers to organize the written tests and participates in interview panels. Prepare HR related documents for the annual operations programme review/COP. Draft recommendation memorandums for Managers for the review by the local Assignments Committee (AC) for UNHCR positions and/or for submission to the Senior Management for UNOPS positions. Administer recruitment, assignment and reassignment of local staff in the AOR, in accordance with UN/UNHCR rules and procedures. Update personnel records in the office, including MSRP entries into HR module where this activity has been rolled out from PAPS to the respective office. Assist and coach administrative staff performing personnel administration related functions, including maintenance of the attendance, overtime and leave records. Assist in the preparation of documents for filling temporary gaps in international positions, duly aware and use of information on the staffing table Assist newly-arrived international staff with administrative formalities related to their accreditations, security/ground passes, submission of completed forms and related documents to headquarters, arrangements for their onward travel to the field office, if applicable. Administer UNHCR medical insurance for locally recruited staff. Provide administrative support to staff and dependants in case of medical evacuations. Maintain liaison with the counterparts at support sections and divisions at headquarters, as well as at the respective Bureau, on matters related to the personnel administration support, medical and other issues of staff welfare and safety. Perform other duties as required.     Authority (decisions made in executing responsibilities and to achieve results)   Enforce compliance with the UN/UNHCR staff rules and regulations in the AOR. Prepare contracts and corresponding extensions in respect of locally recruited staff in the AOR for the authorizing officer’s approval. Clear calculations for payments related to personnel issues in connection with the calculation of salaries and other benefits/allowances.