Health Project Manager

Première Urgence – Aide Médicale Internationale is a not-for-profit, non-political and non-religious NGO. Its objective is to bring about a global response to the basic needs of populations suffering from acute humanitarian crisis and to allow them to recover their autonomy and dignity. PU-AMI’s involvement in the Syrian Crisis is strong, with a wide range of programs implemented in most of the countries affected by the conflict.   PU-AMI’s main objective in Lebanon for the years 2015/2016 is to provide a protection-based holistic response, covering the basic needs of refugees and host communities in Beirut, Saida, Mount Lebanon and Akkar districts.   A multi-sectorial portfolio of activities (Psychosocial, Education, Health, WASH, Food Security, Infrastructure, Shelter Rehabilitation and IS/CS Management - Protection) is addressing refugees and host population’s vulnerabilities, by enabling individuals and communities to achieve respect for rights in safety and dignity.   PU-AMI is also seeking more sustainable and cost-efficient modalities of implementation, mainly by building partnerships with local organizations and existing public entities, which will contribute to bridge the humanitarian assistance delivered to refugees with specific community support projects, in order to strengthen the social cohesion between communities.   Consequently, PU-AMI’s 2015-2016 Country Strategy is based on 2 programs: A Humanitarian Assistance Program: providing a protection-based humanitarian material assistance and services to the most vulnerable refugees and people affected by the Syrian Crisis. A Resilience Program: developing and strengthening community-level infrastructures as well as supporting household-level economic empowerment and well-being, with regards to specific poor and vulnerable groups, including women and people with disabilities.   POSITION GENERAL INFORMATION   Position: Project Manager Component: Health Based in: Akkar   Supervision   Under the direct supervision of:      Base Program Coordinator Supervision of  :                                       Technical Advisors, Team leaders, Senior Field Officers, Field Officers, Field Workers, community members Under the overall supervision of:    Field Coordinator     OVERALL MISSION   General objective The Health Project Manager is responsible for the management and implementation of the overall Health project in Akkar, in accordance with the timeframe defined with the donor. He/she is also accountable for the quality of the activity. The Health PM will work under the supervision of the Program Coordinator in Akkar base. The Health Project Manager position’s major objectives are to properly achieve the following global tasks: Proper implementation of all aspects of the Health projects (Full project cycle) Team management of all operational staffs within the project Capitalization of all aspects of the project   The major activities of PU-AMI Akkar Health Department for the year 2016 are: Support two PHCs in Akkar district (Clinic Quality, Drugs supply, HIS, Financial) Develop the Medical Outreach activities pilot project (Outreach team composed of a Nurse, a Midwife and a Social Worker) in collaboration with the Protection & Community Outreach manager Conduct Health promotion in villages and Informal Settlements Public Health trend analysis Train, follow and support the implementation of Community Based Surveillance System in Informal Settlement and villages   Responsibilities and tasks   Ensure implementation and monitoring of the medical program He/She ensures that beneficiaries, Public Health Center (PHC) employees and local populations understand the project objectives and participate actively in their implementation. He/She plans activities and ensures that activity timelines are met. In the event of serious delays in project implementation, he/she immediately informs his/her superior and proposes solutions to remedy the situation. He/She works in close collaboration with the Base Program Coordinator and the Health Coordinator on the medical strategy for projects, the quality of activities, the technical choices to be made, and the reporting obligations. He/She ensures the proper functioning of medical programs falling under his/her responsibility, and ensures compliance with goals defined in the project proposal/s. Notably, he/she tracks the defined performance indicators, reports on progress to his/her immediate superior and team, signals any difficulties encountered in project implementation, and proposes improvements or reorganization depending on needs. He/She ensures follow-up and analysis of epidemiological data, in collaboration with the National Public Health Requirements. He/She undertakes needs assessments of programs related to medical needs & service provision gaps, medical equipment, medications and medical consumables, in collaboration with the Base Program Coordinator and the Health Coordinator He/She ensures the implementation of monitoring and/or evaluation processes, according to the defined needs of the project(s) with the support of the Assessment Evaluation & Monitoring Manager. He/She undertakes analyses and transmits the analyzed data to the Base Program Coordinator and to the Health Coordinator. Depending on the needs of the projects and/or the data collected, he/she produces and disseminates reports of the monitoring and evaluation exercises to the relevant people. He/She ensures proper archiving of all the documents, tools and training materials produced in the context of project(s) and ensures the availability of the verification sources mentioned in the proposals. He/She transmits the internal and external reports to the Base Program Coordinator while making sure to meet the internal deadlines for endorsement (Situation Report) and the external contractual deadlines (project reports). He/she contributes to the monthly report of the mission and to the quarterly report of medical activities to be transmitted to the Health Department. He/She must guarantee the suitability of programs and their accordance with the Health Policy and framework of operations of PU-AMI. He/she submits any requests for advancement into new medical activities to the Health Coordinator.         2.   Supervise the medical team He/She familiarizes himself/herself with the Internal Rules of Procedure of PU-AMI for the mission, and ensures that they are known and respected by the team. He/she prepares job profiles for members of the team, and participates actively in the hiring process (interviewing, CV sorting, etc.), as well as in any decisions related to the termination of employment contracts of team members. He/She ensures that each of his/her team member is subject to a written evaluation once every six month and at contract termination. He/She creates coordination mechanisms specific to the team and ensures proper supervision. He/She identifies the training needs of the team and addresses them (organizational and medical support, methodology, organization of training sessions, etc.). He/She constructs the organizational chart of the team, and has it endorsed by the Admin Manager, the Projects Implementation Coordinator and Field Coordinator. He/she ensures the application of disciplinary procedures in accordance with PU-AMI’s HR policy and in collaboration with the Admin team and the Field Coordinator, as well as the monitoring of attendance and leaves         3.   Ensure logistical and administrative support for the medical program He/She addresses his/her logistical needs to the Supply Chain Manager, in line with available budgets and in coordination with the Base Program Coordinator. He/she takes into account the time and logistical constraints of the mission, as well as the purchasing rules specific to the programs, in order to ensure that his/her requests are realistic in light of procurement timelines. He/She contributes to the analysis of supplier of bids for purchases with highly technical specifications. He/She participates actively in the preparation of calls for tender, as the case may be, in collaboration with the Logistics Manager. He/She liaises with the medical suppliers to ensure the timely and appropriate supply of medications & medical consumables to the PHCs, complying with donor and internal regulations. Liaising with the medical suppliers to ensure the timely and appropriate supply of medications & medical consumables to the PHCs, complying with donor and internal regulations He/She communicates to the Logistics Manager on a weekly basis his/her needs related to vehicles and communication equipment for the implementation of program/s. In coordination with the Logistics Manager, he/she organizes the logistical components of his/her programs (delivery, distribution, on-site storage, etc.). On a weekly basis he/she provides the Admin Manager with all information necessary for the development of cash flow estimates specific to his/her program(s).       4.   Ensure the representation of PU-AMI before healthcare providers He/She represents the association before local actors involved in the implementation of medical programs, and ensures that good relations are maintained with each of them, respecting the principles of neutrality and independence of PU-AMI. In agreement with the Field Coordinator and the Base Program Coordinator, he/she attends external meetings on relevant medical matters when they take place, and participates actively. In the event of visits from Donors, he/she participates actively in the preparation and the smooth organization of the visit.         5.   Ensure the safety of property and people He/She ensures that the safety plan is known by the team falling under his/her responsibility, and that safety rules are respected. He/She contributes to data collection on safety issues in his/her field of operations and disseminates them to the Field Coordinator and Security Manager regularly or on an ad-hoc basis if urgent He/She must ensure that project(s), methodologies, or selection criteria do not place beneficiaries, PU-AMI staff or any other persons in harm’s way. He/she alerts the Field Coordinator and Security Manager without delay, in case of impending danger to teams or beneficiaries. He/She ensures that members of his/her team and daily paid workers as the case may be, are provided with safety gear adapted to their activities (for example: PEP kits[post-exposure treatment kits], gloves, etc.).         6.  Contribute to the development of new proposals He/She participates in identifying health-related needs, in coordination with the Base Program Coordinator. In the context of identifying new operations, and together with Base Program Coordinator, he/she contributes to the preparation of project proposals for the Health sector. He/She participates in the strategy development of the mission.         7.   Budget Manage expenditures related to one specific grant Ensure follow-up and control of his/her budget area Analyze and propose solutions of reallocation if needed, after receiving a monthly updated budget follow-up from the Admin/Finance Department Approve expenditures and re-allocations within his/her budget area(s) Plan and monitor expenditures to take place during the grant period Address his/her cash forecast according to his/her budget areas Avoid any over or under expenditures at the end of the grant   The tasks and responsibilities defined in this job description are not exhaustive and can evolve depending on the project needs.   QUALIFICATIONS   Mandatory requirements    Language Skills: Fluent in English and Arabic, (speaking/reading/writing). Education Degree: Medical Doctor Degree, preferably a generalist or another relevant health related degree. Work experience: General management experience, minimum experience of 2 years in a medical department management or health/Public Health project management. Proven experience in NGOs. Experience in pharmacy management. Knowledge of the project cycle management and logical framework; ability to monitor activities’ indicators. Computer Skills: Excellent knowledge of the MS office software including Word, Excel, Outlook. Other requirements Valid driving license (minimum 1 year) Management and pedagogical skills Good knowledge of Akkar’s geography and context, willing to travel locally Reporting skills/experience   Assets Transversal skills Excellent communication, conflict solving and diplomacy skills to manage relationship in  potentially tense situations Ability to adapt or change priorities according to the changing situation within a mission or the organization itself Well organized and hard worker Able to manage stress and pressure Ability to remain neutral and impartial