(Re-Ad) Senior Field Manager

The role: The Senior Field Manager is responsible for the oversight and the day-to-day management of operations in the Bekaa region. This includes direct responsibility for the management of finance, supply chain, logistics, procurement, administration, Human Resources, safety & security, IT, as well as regional coordination and representation. She/ He will be responsible for ensuring the effective and dynamic running of the office as well as provide guidance for operations. She/he will be reporting to the Deputy Director of Operations and working with program managers to ensure that activities evolve in line with IRC’s national and global priorities. General Objectives:  Lead the setting -up of the field office and relevant sub – offices including staffing and ensure adequate systems are in place to support the effective operations of all programs and support activities located in the field offices. Supervise support Field Team and provide day – to – day management support to programs operating from the field offices. Capacity building focus. Actively work with the respective sectors and support departments located in the main office to systematize support visits, effective implementation of agreed upon systems, and overall coordination. Represent the IRC, as delegated, at relevant coordination forums and ensure effective representation and coordination with other actors including INGOs, government officials, and local partners. Collaborate closely with technical program coordinators and the Deputy Director Operations to identify needs and response opportunities. Main Responsibilities: Safety and Security Promote coordination and teamwork between program and operations staff in the field offices to improve quality of operations support, proposal submissions and program delivery. In coordination with the Safety and Security Manager ensure that the security protocols are followed ensuring the consistent monitoring and analysis of the security environment, and adherence by all staff to the IRC security protocols and procedures. Working with country senior management team ensure the development, implementation and monitoring of financial and operational policy and procedures to ensure constant compliance with IRC and donor policies across all programs. Ensure that all new staff in the field office are briefed on security procedures and protocols Ensure prompt reporting of security concerns and safety/security incidents to the Safety and Security Coordinator and Deputy Director of Operations in Beirut. Rigorous enforcement of security policies in Zahle and Bekaa. Assist the Beirut Safety and Security Team in analyzing the prevailing security situation and in carrying out security risk assessments in Bekaa Assist the Safety and Security team to assess security training and orientations needs Ensure that the IRC premises are secure at all times. Take the lead role at field level in Critical Incident Management and incident reporting. Admin/HR Support Supervise the Admin/HR officer Maintain open and professional relations with team members, promoting a strong team spirit and providing oversight and guidance to enable staff to successfully perform in their positions. Ensure timely completion and submission of monthly timesheets, probations reviews and annual performance reviews. Take responsibility for discussing job expectations, performance, and objectives on an informal, quarterly basis with all staff and as a part of the annual Performance Review and Planning Process Adhere to and act in accordance with the IRC Global HR Policies and Procedures Adhere to and serve as a champion of the IRC Way Standards for Professional Conduct Any other assistance requested by HR Financial Management Supervise the Finance Officer Responsible for the management of the field office petty cash Any other reports requested by Finance. Supply Chain Management & Reporting Oversee and monitor Supply Chain activities to ensure they are carried out in full compliance with IRC and donor policy and procedures. Immediately notify the DDO of any actual or suspected irregularities or non-compliance. Provide recommendations to the DDO for procedural or policy changes to enhance logistics effectiveness, internal controls or cost efficiencies. Ensure spot-checks are done systematically, documented and reported for all IRC assets, inventory and equipment. Ensure timely submission of the monthly Management Report Lead SC staff meetings to ensure and promote planning for and responsiveness to program needs, improvement in understanding of policy and procedures across the operation team and the development of a motivated and cohesive team. Liaise with finance and/or program staff as required on cash planning, compliance issues, commitment tracking. Coordinate with Supply Chain Manager to ensure upkeep and general IRC facilities management. Supervise stock consumable items such as Offices supplies.  Technical Quality Contributes to the development of country strategic direction and planning. In coordination with the Deputy Director Operations, lead on area specific strategy development, operations planning Provide technical and/or management leadership to all support departments operating from the field offices in accordance with best practice and IRC policy. Ensures all transactions and systems in the field offices comply with country specific policies as well as IRC Global HR, Finance and Supply Chain guidelines. Grant Planning & Implementation Anticipates plans and manages structural transitions associated with a gradual expansion of the field offices. Provides direction and monitor staff in their implementation of the workplan, spending plan and quality of technical activities. Ensure regular field monitoring and modifications as required. Coordination and Representation Take part in external coordination meetings on behalf of IRC; represent IRC generally with third parties including community and government liaison as necessary. Prepare and circulate meeting notes and provide briefings to program staff on coordination issue Develops and maintains effective coordination and long-term relationships with external stakeholders, representing IRC positions, promoting long-term strategy and resolving problems/conflicts. Lead coordination between IRC logistics, finance, programs and grant staff to ensure timely and compliant program activities and expenditures; including active participation in grant opening/closing and review meetings. Staff Management and Development Coach, train, and mentor staff with the aim of strengthening their technical capacity, exchanging knowledge within the team and providing professional development guidance Supervise and mentor direct-report staff, including communicating clear expectations, setting performance objectives, providing regular and timely performance feedback, and providing documented semi-annual performance reviews. Provide constructive feedback and counsel on appropriate career paths and professional development. Promote and monitor staff care and well-being; approve and manage all leave requests to ensure adequate coverage. Offer leadership support for successful adherence by staff to IRC’s Global HR Operating Policies and Procedures QUALIFICATION AND EXPERIENCE At least 5 years’ experience working with a humanitarian/ development organization, including significant experience working at field level in complex environments.   Previous substantial experience in at least two of the following fields: Human Resources, Finance, Supply Chain, Logistics, Procurement, Administration, Security University degree in related academic discipline Strong skills in people management, moderation, conflict resolution and capacity-building skills Previous experience of managing a large team (minimum 50 staff) Substantial understanding or proven experience of security management in complex and insecure environments Interest in humanitarian and refugee issues Secondary school degree. University degree preferred. Experience in logistics, procurement, or related field. Familiarity with procurement and rental markets in the project locations strongly desired. Languages:  Fluency in Arabic and high level of written and spoken English (Ability to write clear, well-argued and high-quality reports) Proficiency in French desired, but not required. INGO experience preferred Previous experience in Bekaa will be a considerable asset Strong ability to prioritize work under pressure, maintain attention to detail, and coordinate multiple tasks to meet deadlines.  Effective time management and organizational skills. Excellent interpersonal and problem-solving skills, creativity and flexibility. Energetic, with great networking and communication skills. Driver’s License Strong Communication skills  Returning National Candidates:  We strongly encourage national or returning national candidates to apply for this position. If you are a national of the Country in which this position is based and are currently located outside of your home country and possess over two years of international work experience, the Syria Response Region has introduced an attractive remuneration package. The package includes competitive compensation,   return flight to post, shipping allowance, temporary housing and a relocation allowance. Certain restrictions may apply. IRC strives to attract, motivate and retain qualified national staff in our programs.