Database Officer

PRESENTATION OF HANDICAP INTERNATIONAL Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.  For more details on the association: http://www.handicap-international.org  Handicap International is composed of 3 operational divisions: Emergency Response Division (ERD) Mines Division Development Division MISSION CONTEXT The Emergency Response Division in Lebanon was created in April 2012.  The provision of support to health structure is provided directly by Handicap International physiotherapist and technical advisor. The identification, assessment of the needs, referral and direct provision of services is done trough outreach teams (composed of one social worker as case manager and one physiotherapist supported by psychologists and/or psychosocial workers) and trough fixed points in the communities (in community centers to allow more efficiency reducing the time to reach the beneficiaries). GLOBAL OBJECTIVE OF THE POSITION Under the line management of Program Manager, the Database Officer is responsible for ensuring the accuracy and protection of all data collected in the project and for qualitative data analysis. ACCOUNTABILITIES Line manager: Program Manager Line manager+1: Field Coordinator In direct cooperation with: Deputy PM and the field team Team managed: Database Assistant Responsibilities  Objective 1: Ensure the global quality of the data entry and reporting for the whole project Activities/Main duties: Enter the data collected by the field team in the database Ensure quality of the data entered and within the respect of deadlines Ensure consolidation of database and its regular cleaning Verify consistency of data in the database and in other data collection matrixes (P&O, Referrals…) Objective 2: Ensure adaptions of the database according to the project’s needs Activities/Main duties:       Report any discrepancies to the Programme Manager between the database and the data collection tools Propose improvements of the database and data collection tools to ensure their consistency Supervise the good data collection in the appropriate tools and eventually organize dedicated training Objective 3: Data analysis Activities/Main duties: Provide weekly and monthly internal reports (weekly reports, PM Box…) Extract data for external reporting (Activity Info…) Participate in the production of intermediary and final report for donors Provide any data analysis report under Programme Manager request and produce charts Provide relevant analysis of the collected data and produce information on project’s outputs, outcomes and impact Generate comprehensive data for reporting on key variables (per community, gender, type of vulnerability…) Generate comprehensive quantitative data on activities using the different follow up tools Objective 4: Ensure proper archiving of the data collection tools Activities/Main duties: Arrange all files in proper archiving Objective 5: Ensure confidentiality of the data management Activities/Main duties: Respect the total confidentiality of the data collected and entered Ensure never to speak about data collected within the project Ensure security of the database and files, both in the main office and the Centers Objective 6: To demonstrate an ethic and professional practice Activities/Main duties Respect beneficiary confidentiality Respect and promote HI’s Policies and report to your line manager any no respect of HI’s policies amongst the teams or partners Address needs and requests in a professional way Report any incident or act that causes any harm to beneficiary or to others Always interact with children with the presence of their parents or caregivers Always respect a refusal of treatment Objective 7: Demonstrate willingness to improve professional competences and abilities to increase care quality Activities/Main duties Demonstrate motivation at work Demonstrate willingness to improve own knowledge and skills by participating actively in any training sessions, capacity building activities… Participate in the different activities that are common to all team members Respect each team member’s positions, work, and specialty Adapt to special situations or demands from supervisor (reporting, etc)