Procurement Manager

This position is responsible for all procurement activities of CARE International in Lebanon to provide technical supervision for the country office and both bases... S/he will be responsible for developing the Country Office’s annual procurement plan in conformity with the budget. Also   supervise the implementation of the procurement plan to ensure timely and effectively delivery of the procured items. The position holder will be responsible for maintaining the CO’s policies and procedures related to procurement and will conduct regular revisions to ensure effective internal control and compliance with donors and CARE policies. They will be responsible for the revision and maintenance of the CO’s Vendor list in the country office. The holder of the position will also be responsible on providing capacity building for CARE staff and NGO partners. He/she needs to provide support for PM in all the procurement processes and donor compliances. Detailed Responsibilities & Tasks  Collection and consolidation of the CO’s Annual Procurement Plan, Quarterly PRs received from Projects,  units and bases        Arrange and issue Procurement Calendar for procurement planning and PR preparation to all project and units before preparing their annual budget or revised budget. Manage the consolidation process of the collected procurement planning to develop the CO’s annual procurement plan and quarterly requirements. Ensure that the procurement planning and PRs are matching with donor. Implementation of  timely and cost effective purchases and  their  delivery as per the quarterly PRs Ensure preparation of a plan by RFQ section for procurement based on the consolidated Quarterly PRs so that the requested purchases are timely completed. Supervise the tender and quotation requests for all planned procurement to ensure that all offers are collected correctly from enlisted vendors. Review all Purchase Orders (POs) ensuring completeness and compliance with the CO’s procurement policies. Ensure that the purchased goods are delivered on time. Manage the performance of procurement staff in Beirut and provide technical assistance and guidance to support staff in the bases and partners. Manage the performance of the procurement staff according to CARE’s Performance Management System that requires performance planning, coaching and mentoring, review discussions, and final evaluation. Provide guidance, capacity building and technical advice to the partners and the support and program staff in the bases. Ensure adequate and appropriate separation of duties among these staff as per the procurement manual.   Enlistment of CO’s Vendors and supervision of FO’s vendor enlistment activities. Ensure appropriate measures to enlist new vendor and renewal of the old vendor list annually for the CO. Follow up the development of the bases’ vendor lists for their local procurement and arrange approving the list through. Arrange random checking of the vendor addresses and their documents. Arrange vendor training and orientation from time to time as required.  Logistics management, Inventory control and Billing documents for vendor payments. Ensure receiving and delivering of goods from and to the vendor and the end users respectively in time through following up with the concerned section regularly. Arrange forwarding the bills supporting documents to finance section as per the schedule through monitoring and supervision. Make surprise visit to the inventory store and ensure that there is no long ou standing goods for delivery.