Wash & Shelter Activity Manager

MISSION/objective Under the authority of the WASH & Shelter Program Manager, the Activity Manager will be responsible for:              Implementing the activities and meeting the objectives as defined in the operation proposals              Supervise the WASH & Shelter operational team (Construction Supervisors)              Ensure the timely implementation of the WASH & Shelter activities, that SOLIDARITES INTERNATIONAL’s quality standards are met and proposes adjustments or developments to ensure relevance if necessary   TASKS AND RESPONSIBILITIES   Project Implementation •             Participate in the preparation and implementation of assessments •             Plan and supervise the implementation of the WASH & Shelter activities according to the set objectives and SOLIDARITES INTERNATIONAL standards •             Make sure the objectives for the activities under his/her responsibility are achieved and the deadlines are met •             Partake in the whole WASH & Shelter activities implementation process from Technical Assessment to implementation and monitoring •             Regularly visit the activities’ sites •             Identify and anticipate any risks and constraints related to the WASH & Shelter activities and propose alternate strategies to the Program Manager •             In collaboration with the WASH & Shelter Program Manager and the Outreach Team adapt the beneficiary selection methodology as necessary, in particular, the beneficiary selection criteria •             Assess the relevance of activities, the effectiveness of interventions, and their appropriateness in light of changing circumstances and the needs of populations, propose adjustments to programs if necessary •             Use the SI management and monitoring tools for the activities, results and context   Human resources management •             Partake in the recruitment of national technical staff •             With the administrative department, define the prerequisites for the WASH & Shelter vacant positions and, if necessary, adapt the referent job profile •             Welcome and brief new employees working under his/her responsibility •             Prepare the planning of the team under his/her supervision •             Organise regular meetings and workshops with program team members •             Manage and support the team under his/her responsibility •             Supervise and monitor potential conflicts within the team and inform the Program Manager in case of problem •             Identify any training needs and implement training activities in accordance with operational requirements •             Participate in the development of the WASH & Shelter team’s technical et methodological capacities •             Evaluate the performance of the members of his/her team •             Identify team members’ potential for advancement and communicate this information to the Program Manager •             Monitor teams to ensure that they are adhering to health and safety regulations   Logistics and administration •             Prepare Internal Order Forms (IOF) and follow orders in collaboration with the logistics department •             Support the Program Manager with the assessment of human needs, logistical and financial resources needed at different stages of the activities •             Ensure that the safety of persons and equipment at intervention/project sites is guaranteed •             Partake in the updating of tools for monitoring financial, logistical and operational activities (Operational Follow-Up, Project Planning Monitoring, Budget Follow-Up, indicators follow-up) •             Compile the weekly schedules for transportation   Monitoring, Evaluation and coordination •             In collaboration with the WASH & Shelter Program Manager and the monitoring team adapt the monitoring and evaluation tools and methodologies as necessary •             Support the monitoring and evaluation surveys conducted by the Outreach team and the construction supervisors. •             In link with the Program Manager, coordination with other operational departments: Com Mob, HP, CS and infra, CASH, CSMC •             In link with the Program Manager, coordinate with external actors   Reporting •             Report any type of problem encountered on the field •             Be responsible for the production of administrative documents to be signed jointly with governmental authorities, communities, beneficiaries or partners •             Immediately report any problems or information that could affect the projects/activities or the security of the teams to the Program Manager •             Check with the team the arrival and departure to and from the field. •             Ensure the collection and compilation of information about the progress of projects/activities from the team •             Write regular reports on the progress of the activities for the Program Manager •             Partake in the drafting of reports and schedules/appendices related to the activities for donors and/or sponsors •             Maintain a local operational communication network and positive relations with the local/governmental authorities, donor representatives, UN and other international agencies in cooperation with the Program Manager and Program Coordinator •             Represent SOLIDARITES INTERNATIONAL in collaboration with the Program Manager for the projects/activities to the relevant bodies: local authorities, sector, partners, … within his/her employment location   The Activity manager may be asked to drive SOL cars and respecting the driving policies set by the logistic department and attached to this document. The above list is a non-exhaustive one, nor limitative. You could be asked other responsibilities and tasks within the framework of your job on demand of the WASH Program Manager.   ORGANIZATIONAL CHART POSITION Under the hierarchical authority of:         WASH & Shelter Program Manager Hierarchical authority (on base) over:     Construction supervisors