Logistics Assistant

PROJECT OVERVIEW Conflict in Syria has erupted into a full-scale civil war endangering lives in almost every community in the country. Desperate families, caught in the crossfire, are leaving everything behind and fleeing into neighbouring countries. Lebanon, one of these countries, has received a large influx of refugees from Syria.   To assist the arriving Syrian refugees, Medair’s team in Lebanon intends to implement an emergency shelter project, mapping activities, WASH, health, emergency flood response and fire safety training in the Bekaa Valley.   Through the shelter activities, refugee families will be provided with essential items and assisted with improving settlement sites and poor housing conditions. In addition, Medair complements these shelter activities with critical NFI distributions and a WASH program, distributing such things as water filters and hygiene kits.   The mapping project is part of the overall shelter and NFI project and provides crucial data where Syrians are setting up temporary living structures. These maps are shared to the humanitarian community to increase coordination and build the knowledge of the growing situation.   Apart from shelter associated work, Medair is supporting clinics at Social Development Centres throughout the Bekaa through training, facilitates improvements, medicines and medical supplies. These clinics serve Syrians and Lebanese populations alike.  RESPONSIBILITIES:  Facilities Carry out the day-to-day logistical functions of the facilities (office and staff apartments) so that they function smoothly. Utilities Ensure essential utilities are readily provided and payments are made in time each month or as needed (e.g. gas, power, municipality fees, water, internet, phone landline, etc.) Rent Make the rent payments for the office and apartments on a quarterly basis at the request of the L.O. and with the documentation provided by the L.O. Maintenance Liaise with building concierge to ensure the facilities are regularly cleaned, trash is collected, maintained and repaired to the standards agreed in each respective contract Focal point for recycling system and coordinator for relevant recycling training for staff Keep close relationship with quality plumbers, electricians and other needed technicians if needed Follow up on scheduled work times, work quality and payment of any external technicians for facilities Perform monthly checks of fire extinguishers and first aid kits in each apartment and the office Perform monthly checks on the safety and clear path for fire exits Cleaner Make payments on time to the cleaner when they are due using documentation provided by L.O. Purchase and keep a supply of cleaning materials for the cleaner to use at the office and flats Keys Issue and log keys given to staff for Beirut office and apartments Make copies of keys as requested by the L.O. or DCD   Driver Drive national or international staff who don’t have driver’s licenses to meetings, banks, the Zahle office, or any other need that arises Drive and accompany international staff to government offices as requested Pick up new international staff and visitors from the airport as necessary   Stock and Inventory Equipment Purchase office or apartment equipment as requested by the L.O. Mobile recharge card stock Purchase new stock of recharge cards as requested by the L.O. Office supply stock Procure all consumable items for the offices (e.g. basic stationery, printer ink, etc.) Office kitchen stock Provide all consumable items for the office kitchen and meeting room (e.g. potable water, gas, cleaning products, milk, tea, coffee, etc.) Request procurement of glasses, mugs, pitchers as the need is raised Apartment supply stock Procure all consumables for the visitor’s apartment: food and cleaning supplies Hibernation Kit Check stock monthly and replace as necessary   Qualifications/Experience/Compentencies  Professional / vocational / technical qualification in logistics Post-qualification professional experience, preferably with an NGO Arabic and English (spoken and written) Computer literate with good working knowledge of Microsoft Excel, Word and Outlook Enjoys a challenge and works hard to achieve objectives Solution-oriented approach Team-player with good inter-personal skills, servant style leadership Encouraging, supportive, optimistic Capacity to work under pressure and manage personal stress levels Creative, open-minded, flexible, self-learner Can prioritise work to meet deadlines Problem solving abilitiy Competent with administrative tasks Commitment to best practice  Quick learner with practical, percise approach  Attention to detail  Hold a Lebanese driver’s license for at least the last 2 years and be over the age of 21 Able to make decisions within a consultative and supportive framework  Respectful, accountable, honest