Intern, Administrative Assistant- Cultural Orientation Department

Under the direct supervision of the Cultural Orientation Coordinator  and the overall supervision of the Chief of Mission of IOM Beirut and in close coordination and supervision by the Program Assistant/CO Unit, the incumbent will perform a full range of logistical support, data processing and other support assignments .  The incumbent shall perform the following duties and responsibilities: Responsible for identifying and contacting CO venues in hotels in the greater Beirut area. Responsible for preparing vouchers and supportive documents to ensure payments to hotels, food suppliers, childcare provider and direct refugee reimbursement is properly conducted;  Obtain CO eligible list from various selection missions and from UNHCR if needed  in order to call refugees and invite them to the appropriate CO session; Make sure lunch and travel reimbursement is issued and delivered on time in coordination with IOM Beirut’s Finance department and the appropriate food vendor; Work cooperatively with all relevant IOM units including Operations, Administration and Finance, and the Chief of Mission as needed;  Provide translation and interpretation services when needed; Update CO tracking sheets for reporting purposes as directed by the Cultural Orientation Coordinator; Assist in photocopying CO material as necessary; Assist in maintenance of hard copy attendance sheets, schedules, and program narrative and statistical reports; Ensure, maintain and monitor confidentiality of all IOM matters following  IOM Code of Conduct and IOM data protection rules; Perform other related duties as assigned.