Premises & Admin Co-Ordinator

Accountabilities, responsibilities and main duties:   Basic administrative support to Directorate  ·         Log all premises bills (e.g. Electricity, local telephone and mobile, internet, mail, water, Berytech bills), ·         Sorting out and filing governance logistic payments (National Social Security Foundation, municipality, income tax) under Business Support Supervisor Clerical support with photocopying, scaning and other admin support to facilitate delivering seminars and arranging related transportations Ensuring that first aid boxes are checked and updated at least twice a month Give all support needed to Business Support Supervisor in helping new foreigner apointed staff in finding flats upon arrival to country. Act as Vendor Co-ordinator (Creating and collecting vendor & bank details forms, check to ensure accurency of details and signature, confirm with Procuremnt manager, scaning, filing and follow-up new vendor on the system) Create Purchase Orders in line with British Councilpolicy To ensure that all British Council archive filling are stored and recorded in the online site according to Information Knowledge Management Policy To follow-up and manage transportations schedules and request for British Council driver   Other duties as may be specified in the job plan related to the provision of administrative support       Procurement   ·         To ensure that  procurement procedures comply with corporate standards including value for money ·         To maintain and keep up to date office vendors list on SAP system, (remove unused vendors and amend existing ones including terms of payments as advised by line manager) ·         Ensure that  a preferred suppliers’ list is maintained and reviewed regularly ·         Be aware of the market and its new providers and manage tenders for new services/suppliers ·         Review, maintain and assess all maintenance contracts ·         To monitor procurement of printers and photocopiers consumables and ensure availability to users. To monitor service contracts/ agreements e.g. Travel Agencies considering value for money, and ensure that copy of all corporate contract are initialin each page, saved and recorded in the contract log.     Premises: overall supervision   To collaborate with line manager to ensure the effective running of the whole premises To support line manager in the implementation of the Environmental Framework (liaising with other country coordinators) and the implementation of  Health and Safety policy as required To follow-up with cleaners to ensure hygiene within the office is up-to British Council standards