Finance Assistant

Accountabilities, responsibilities and main duties: (including people management and finance) Assist in the delivery of finance and accounting services to the British Council operation in Lebanon   Local incomes standards are met: Collect cash/cheque/credit cards from staff on daily basis; check online and prepare bank slips for approval from line manager before bank trip. Preparation of money for banking and going on bank trips Reconcile income between bank slips and system and then post Providing change and float at all times  Use Cash Journal for income where there is no customer record on SAP. Daily bank Credit Card reconciliations Check cash desk control account, investigate variances & assist in resolving system issues when needed   .Cash and cheque handling processes are met: Assist in preparing cheques, signatures and contacting vendors for cheque collection Check, verify and post staff and customer refunds.   Sales standards are met: Record sales income collected against customers, using the Cash Desk function Provide Assistant Registrar with copies of receipts and cheques received from corporate clients   Payroll, NSSF and Tax processes are met   7.5% and 2.25% WHT Tax: To verify invoices and check against orders and payment runs. Go through GL reconciliations on a monthly basis, and assist with the yearly Tax submissions Keeping the payroll system “MenaMe” records up to date and create profiles for new comers Assist,in preparing the monthly salaries by making sure all transactions are posted on the payroll system Checking of monthly parked salaries and posting it Assist in preparing staff payments Assist in the preparation of end of year tax reports for government yearly declarations (R5 & R6) Assist in the preparation of Monthly NSSF reports Assist in the preparation of Quarterly income tax documents. Assist in the preparations of R4 forms and in the audit process.   Duties for Syria office Check received cash flow. Arranging for remittance to be collected Preparing and Processing all cheques and transfer letters Sending documents to Damascus office Keeping files and records Entering off-system payments, journals on SAP Following up with payments Checking salaries, income tax, Social Security and bonus payments Response to any query from vendors and suppliers in Syria Keeping Syrian cheque log updated Keeping accountable stationery & stamps Any other task required   General Accounting: Park Standard Journals Post Standard Journals Monitor and follow up on bank declarations. Deal with customer enquiries Answer customers’ inquiries, ensuring customer satisfaction, within 4 working days.  Answer/follow up with Finance Manager enquiries (FCCF reports and general audit functions)and MenaMe enquiries Provide staff with employment letters and Official documents when needed