Project Manager – Wash (Water, Sanitation And Hygiene)

Background CARE is a leading relief and development non-governmental organization fighting global poverty. Established in 1946, it is now a confederation composed of 14 members. In 2012, CARE worked in 84 countries around the world, supporting development and humanitarian aid projects to reach more than 83 million people. While CARE is a large international organization with more than 11,000 employees worldwide, we have a strong local presence: 97% of our staff are nationals of the countries where our programs are run. CARE is implementing a regional response to the Syrian Crisis to meet the immediate and most urgent needs of the women, men, boys and girls who have fled Syria. CARE is very well established in the region and set up an office in Jordan as early as 1948. CARE International in Lebanon (CIL) is supporting refugees as well as local communities through WASH, NFIs and Cash assistance activities in the North and Mount Lebanon Governorates. The HR/Admin Officer will be based in the Beirut office but will support CARE’s field offices in Mount Lebanon and Tripoli. Furthermore, the HR/Admin Officer will be in contact with other CARE members, especially at the regional level to coordinate the response, harmonize and share tools as well as lessons learnt.   Detailed Responsibilities & Tasks: Responsibility #1: Project Implementation Ensure project cycle management as detailed below: Ensure the overall project implementation as per national standards, donor agreement and CARE guidelines and agreed implementation strategy. Collaborate with the WASH Coordinator, with the Area Manager in the development of the project strategy/methodology, and ensure project implementation is carried out accordingly. Develop, update and follow up a detailed workplan, in line with donor agreement and in agreement with the CARE Lebanon Country Office. Manage transparently and effectively the contractors and/or consultants CARE hires to design/execute rehabilitation works. Make sure all works are carried out in accordance with agreed drawings, BoQs and specifications, and promptly address any discrepancies according to established procedures. Ensure budget forecast and follow-up in collaboration with the finance department, according to CARE procedures. Participate in grant review meetings to ensure partners are compliant with donor regulations and are on track with spending. Ensure procurement orders are timely placed and communicated to the procurement department, according to CARE procedures.   In support to the Monitoring and Evaluation Manager, and in collaboration with the WASH Coordinator, ensure the project is effectively monitored through regular data collection and analysis of key indicators, and ensure that processes and results are properly documented. Ensure proper documentation, tracking and filing of all project’s activities in line with project objectives, donor requirements, CARE compliance rules and implementation strategy. Ensure local communities and beneficiary groups are adequately informed and engaged in project planning and implementation, in close collaboration with the Area Manager and the partners. Ensure that Municipalities and Water Establishment are fully on board in the selection and planning of public infrastructure rehabilitation, that they are consistently kept up-to-date on implementation, and that completed works are handed over to them according to the established procedures. Ensure that gender, protection, environment and other important cross-cutting concerns are taken into account; ensure that activities reflect the needs of specific groups and individuals e.g. elderly, pregnant women, children, and people with disabilities. Ensure project cycle management as detailed below: Ensure the overall project implementation as per national standards, donor agreement and CARE guidelines and agreed implementation strategy. Collaborate with the WASH Coordinator, with the Area Manager in the development of the project strategy/methodology, and ensure project implementation is carried out accordingly. Develop, update and follow up a detailed workplan, in line with donor agreement and in agreement with the CARE Lebanon Country Office. Manage transparently and effectively the contractors and/or consultants CARE hires to design/execute rehabilitation works. Make sure all works are carried out in accordance with agreed drawings, BoQs and specifications, and promptly address any discrepancies according to established procedures. Ensure budget forecast and follow-up in collaboration with the finance department, according to CARE procedures. Participate in grant review meetings to ensure partners are compliant with donor regulations and are on track with spending. Ensure procurement orders are timely placed and communicated to the procurement department, according to CARE procedures.   In support to the Monitoring and Evaluation Manager, and in collaboration with the WASH Coordinator, ensure the project is effectively monitored through regular data collection and analysis of key indicators, and ensure that processes and results are properly documented. Ensure proper documentation, tracking and filing of all project’s activities in line with project objectives, donor requirements, CARE compliance rules and implementation strategy. Ensure local communities and beneficiary groups are adequately informed and engaged in project planning and implementation, in close collaboration with the Area Manager and the partners. Ensure that Municipalities and Water Establishment are fully on board in the selection and planning of public infrastructure rehabilitation, that they are consistently kept up-to-date on implementation, and that completed works are handed over to them according to the established procedures. Ensure that gender, protection, environment and other important cross-cutting concerns are taken into account; ensure that activities reflect the needs of specific groups and individuals e.g. elderly, pregnant women, children, and people with disabilities. Ensure the confidentiality of beneficiaries’ data as per established guidelines Responsibility #2: Project Team Management Line Manage the project team -indicatively 1 WASH Officer and 1 Community Mobilization Assistant.   Closely monitor the two partner NGOs in planning and implementation of the activities in their responsibility. Build capacities of project team and partners. Make sure all project team members have clear job descriptions and their job performances are evaluated accordingly. Identify learning and training opportunities for CARE project team. Responsibility #3 : Representation and Coordination In close collaboration with the Area Manager and with the WASH Coordinator, ensure CARE representation in the relevant technical coordination meetings at field level. In close collaboration with the Area Manager and with the WASH Coordinator, ensure CARE’s representation in all relevant forums at the field level and vis-à-vis relevant actors as relevant to the project (municipalities, Water Establishment, UN agencies, INGOs, local NGOs, community focal points, etc.). Support the Area Manager in the organization of field visits by donors, peer agencies, CARE Members, Media, etc. Responsibility #4: Reporting & Information sharing Draft narrative and quantitative reports as per CARE internal requirements and donor requirements. Ensure internal communication and information sharing on project with relevant staff (WASH Coordinator, Communication, Advocacy and Information management focal point, M&E team etc.).