Operations Assistant

Full compliance with RI rules and regulations and other relevant policies on financial recording/reporting system and follow-up on audit recommendations; implementation of effective internal controls; Provides management and program staff with updated information on operational and project budgets, and project delivery at any time; Proper control of the supporting documents for payments, preparation of the supporting documents for payments and financial reports; processing of PO and non-PO vouchers; Processing of all financial transactions (PO and non-PO vouchers, PR)ensuring that they are correctly recorded and posted with the internal expenditures control system; Maintenance of the internal expenditures control system which ensures that vouchers processed are matched and completed; transactions are correctly recorded reported to the finance. Follow up payments with the Suppliers and coordination with the Finance Department. Ensures the service given is delivered and provide support to HR and Admin department. Monitoring/supervision/maintenance of RI properties [laptops, printers, electronics, cars etc.  Implement RI standards in respect to inventory control, procurement standards and other operational aspects. Timely corrective actions on unposted vouchers, including the vouchers with budget check errors, match exceptions, unapproved vouchers; Maintenance of the proper filing system for finance and procurement records and supporting documents;