Hr And Administration Manager

Overall objective Danish Refugee Council (DRC) is searching for a highly qualified individual with a mind set to achieve success in a humanitarian organization working in a challenging but interesting environmentThis selected person will be replacing our current HR and Administration Manager going on maternity leave for 4 months. BackgroundThe Danish Refugee Council has worked in Lebanon since September 2004, and the programs have followed the country’s needs and progress. The main focus of today’s efforts in Lebanon is to help the hundreds of thousands of Syrian refugees, who have fled across the border to find protection from the conflict in their homeland. DRC is simultaneously maintaining the efforts toward the vulnerable groups of Palestinian refugees in Lebanon. For further details, please click the following link: http://www.drc.dk/home/ The position To lead DRC Lebanon’s Human Resources and Administration functions through direct management at the Beirut office and technical coordination and support to the 5 DRC field offices.a)Reports to:   Head of Finance and Administration Subordinates: HR and Admin Officer x 2, Cleaner x 2 As a HR & Admin Manager you will be  charged with: Develop HR and Admin policies and update any changes to existing policies for review and approval by  HOFA and CD and ensure that all polices are communicated to all DRC staff  Ensure that recruitment of national and international staff is done within specified time limits, in accordance with DRC standards, including appropriate announcements, interviewing, reference checks and contracting. Ensure that appropriate contracts for employees, consultants, volunteers, interns and casual labourers are prepared upon submission of authorised recruitment forms, and renewed in a timely manner; Ensure efficient and secure maintenance of employee files, and manage systems for tracking contractual issues, holidays, benefits, performance appraisals and other HR administrative issues. Ensure that the performance appraisal system is correctly and timely implemented in addition to updating the training calendar and tracking its budget Participate in Code of Conduct meetings and assist in decision making  Draft and review warning and termination letters when needed with the support of the HoO, HoOP, HoFA and DRC’s lawyer. Ensure an up to date warning letters’ tracking sheet is maintained and share with HoFA. on a monthly basis  Ensure that applications for visas and residency permits for international staff are submitted on time and closely tracked to minimise time spent outside the country and recruitment delays. In close coordination with the HR & Admin Officer, manage the inputs into the national staff payroll database and generate monthly payroll in accordance with current income tax and social security laws  Represent DRC in the national INGO HR Forum and with governmental entities such as General Security and Ministry of Labour.  Ensure effective and efficient management of Beirut Office administration policies, systems and procedures, in close coordination with the HR & Administration Officer Authorise expenditure on the Beirut administration budget lines  With support from the Admin and HR Officer and DRC’s lawyer, prepare/review contracts for all property and land rental for offices and international staff housing, and ensure an up to date database of contracts to track rental instalments due, notice periods, renewals, deposits and municipality tax payments is maintained. Qualifications and experience required University degree or higher education relevant to human resources, business administration or other relevant fields Thorough understanding of the Labanese Labor Law, NSSF, and taxation Significant knowledge of HR Procedures and standards: Recruitment, Performance Appraisals, payroll system At least 3 years of proven experience in Human Resources Management Strong written and oral communication skills, effective in representation and liaison with external parties. Above average computer literacy  We encourage all qualified candidates to apply, irrespective of nationality, race, gender or age.  We offerAn interesting job in one of the world’s best NGOs. DRC will offer the successful applicant a 5 months contract, non renewable since it is a temporary replacement of our current HR & Administration Manager who's going on maternity leave. Salary and conditions will be in accordance with Danish Refugee Council’s Terms of Employment for National staff. This position will be placed at level E1  equivalent to a Basic Salary of 2,669 USD per month.    Availability Applicants must be available to start by the 15th of July 2015    Application processInterested? Then apply for this position by clicking on the apply button or go to www.drc.dk and find Current Vacancies. All applicants should send a cover letter and an updated CV no longer than four pages, both in the same language as the vacancy note.Your CV should also include contact details of three professional referees. Applications submitted elsewhere than www.drc.dk will not be taken into consideration.Deadline for applications is the 22nd June 2015. Since it is an urgent recruitment, DRC reserves the right to hire a candidate prior to the advertisement's deadline. CommitmentsDRC has a Humanitarian Accountability Framework, outlining its global accountability commitments. All staff are required to contribute to the achievement of this framework: http://drc.dk/fileadmin/uploads/pdf/IA_PDF/HAP/Humanitarian%20Accountab…