Finance Assistant

ASSIGNMENT The finance assistant is in charge of the office safe and of all operations related to money and payments. RESPONSIBILITIES A. Daily Basis Payment: make payments for all items and services which have been approved by the Finance Manager and Country Representative (cheque, transfer or cash payment); put paid stamp at the time of payment and record each cash expense in the Excel cashbook Ensure the completeness and accuracy of the supporting documentation coming along with any Solidar disbursement; check the correct chain of approval in accordance with Solidar Procurement guidelines Ensure safe storage of cash, records and account for all movement of cash and manage the petty cash box Safe Cashbook checking: at the end of each day, the cashbook and the safe should be checked and the balances should match Follow up and prepares all the bank related tasks: cash withdrawal, cash transfers, bank fees check and cheque books renewal Manage Field team cash advances ensuring that the policy is correctly adhered to and project and other advances are settled on time Filing vouchers in related folders based on systematic criteria (project, year, serial number) B. Monthly Basis Prepare monthly reconciliation statements: bank reconciliation and cash reconciliation Vouchers: quality of vouchers should be checked at the end of each month Advances: ensure the clearance of all advances for the staff, before paying the salary; ensure that no staff has more than one open advance unless approved by the Finance Manager or Country Representative. Perform any other related duties as required by the Finance Manager or the Finance Officer