Executive Assistant

Second Education Development Project – EDP II  Terms of Reference Executive Assistant (Proc ref: IC030-3.3)   BACKGROUND The Government of Lebanon (GOL) through the Ministry of Education and Higher Education (MEHE) is implementing the Education Sector Development Plan (ESDP), based on the pillars of the National Education Strategy that aim to provide: (i) Education Available on the Basis of Equal Opportunity; (ii) Quality Education that Contributes to Building a Knowledge Society; (iii) Education that Contributes to Social Integration; (iv) Education that Contributes to Economic Development; and (v) Educational Governance. The ESDP is being led by the Ministry of Education and Higher Education (MEHE) and the ESDP programs are funded by several external agencies (World Bank, USAID, EU, UNICEF …). The Second Education Development Project (EDP- II), funded by the World Bank, Loan Agreement # 7966-LE, under the law # 227 dated 25/10/2012, is currently being embarked upon by MEHE. This project has prepared an integrated development strategy and has developed the core information and management tools required to commence project implementation. In order to ensure effective integrated implementation of the EDP- II and other projects, MEHE has established an Education Sector Development Secretariat (ESDS). This Secretariat comprises a multidisciplinary team of experts and officers for management and technical support, reporting to the executive level of the Ministry. ESDS is in the objective of engaging the services of an Executive Assistant. Under the supervision of the Secretariat Director, the role of the Executive Assistant is to (i) ensure the proper execution and provide supervision on all the administrative tasks required for proper implementation of the EDP II, and (ii) guide and supervise the activities performed by the Project Assistant and the Administrative Assistant. The Executive Assistant shall report to the ESDS Director.   RESPONSIBILIES The main duties and responsibilities of the ESDS Executive Assistant are the following: Be in charge of all administrative, HR, correspondences, archiving, inventory of office supplies, presentations and summaries, and other tasks carried out by the project assistant and the administrative assistant. Communicate with the Secretariat Director, and the Secretariat team regarding all the tasks within field of work. Organize and disseminate the tasks between the Project Assistant and the Administrative Assistants. Ensure the timely delivery and quality of tasks required by the Project Assistant and the Administrative Assistants. Ensure the proper work flow of daily operations of the Director’s Office. Update the time sheets of the personnel and update the relevant attendance reports. Undertake other executive tasks and duties as required by the Secretariat Director.   EXPERIENCE At least 4 years of professional work experience in a relevant business or environment if the incumbent has a Master’s Degree in Business Administration, Business Management, Education Administration, or related field; or at least 6 years of professional experience in a relevant business or environment if the incumbent has a Bachelor’s Degree or equivalent in one of the aforementioned subjects; Experience in working among a team of more than 15 persons; Experience in projects funded by international donors and organizations is a plus; Experience in working in the public sector is a plus   QUALIFICATIONS Bachelor’s degree (or equivalent) in Business Administration, Business Management, Education Administration, or related field; or a Master’s degree in one of the aforementioned subjects (depending on years of experience); Preferable experience working in a project; Excellent organizing and communication skills; Demonstrated leadership skills; Demonstrated competence in the use of Microsoft Office; Excellent oral and written communication skills in Arabic, English; French is a plus   Application and Contact Details: This position is funded by the Second Education Development Project – EDPII – World Bank Loan no 7996 – LE. Interested qualified candidates are requested to submit their resumes to proc@mehe.gov.lb  by the deadline of May 12, 2015 at 5:00 p.m. Beirut local time.           To ensure the timely review of your credentials, please insert “Executive Assistant (Proc. ref.  IC030-3.3)” in the subject line of the e-mail. Only candidates who are being invited for an interview will be contacted. Our hiring is limited to Lebanese nationals.