Senior Finance Assistant

General objective The Senior Administrative Assistant - Finance has to help the Administrative, HR & Finance Manager in all the activities related to finance and cash  management.   Responsibilities and tasks   Treasury & cash follow up To manage the safe and the petty cash To do daily physical inventory of the safe and the petty cash, and report any discrepancies to superior To regularly got to go the bank to take money To do and follow up the pay-outs and advances, within established guidelines To prepare and validate any checks done at base level To translate all invoices into English To monitor due dates for payments of contracts To guarantee security of the cash and confidentiality of information   Finance & Accounting management To check, before recording any entry, that the invoices are compliant with PU-AMI regulations and procedures To record all expenses in the excel books on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code etc…) To participate in the consolidation of budget follow ups and cash forecasts at base level. To prepare the weekly financial forecast of the base, compile, and send for validation To be in charge of the monthly closing, revision and accounts for the base To issue vouchers, and to properly archive the invoices and Saga vouchers in dedicated files based on the donor’s rules and regulations. To collect all invoices exempted from the VAT and to do a quarterly report To prepare the bank reconcilation at the end of each month To check and to be responsible of following up the program payments if applicable (cash for rent , cash for work and minor rehabilitation payments, etc..) To be responsible of the preparation of the annual closing documents for the base. To assist in the preparation for the external audit visits (donor and coordination visits)   The tasks and responsabilities defined in this job description are not exhaustive and can evolve depending on the project needs.   QUALIFICATIONS   Mandatory requirements Language skills: Fluent in Arabic and English Education degree: University degree in Finance, Accounting, Work experience: Minimum 1 year experience in a similar position (NGOs/private companies) Knowledge & skills: Good analytical and writing skills Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel Other: Knowledge of humanitarian actors Good management and pedagogical skills Assets Interest: Strong motivation to help people in needs Accounting and finance   Transversal skills: Well organized Ability to take initiative to deal with difficulties encountered in daily work Ability to adapt or change priorities according to the changing situation within a mission or the organization itself Autonomy, neutrality, hard worker Able to manage stress and pressure