Reporting And Communications Officer

Overall objective The growing complexity of the PU-AMI operating environment in Lebanon, the statuary reporting requirements, IT systems and data, coupled with ongoing changes in the organization of the mission, make the cross-functional reporting and analytics tasks increasingly important to be able to pull together comprehensive information and analysis to support PU-AMI’s program development in Lebanon. The overall objective of the Reporting and Communications officer in Lebanon is to ensure the accountability of PU-AMI towards the donors supporting the response. This position is part of the Program Quality & Development Department and aims at ensuring that grant proposals, donors’ reports and internal reports are timely and of a high quality, initiating a constant learning and capacity building process specifically to strengthen national staff capacities.  Tasks and responsibilities The Reporting and Communications officer will review donor proposals and reports as well as internal reports aiming at learning from projects, improving the quality of PU-AMI operations and ensuring donor compliance across all projects.  Specific objectives and linked activities Grants Proposal and report writing for donors          S/he will participate in: Writing and updating complelling naratives to describe adequately the context in which PU-AMI intervenes (policial, historical, sectorial) Compilation, finalization and consistency smoothening of the logical framework and narrative parts, such as timely coordinate/compile/edit/submit qualitative grant applications and reports relying on meaningful data on needs assessment, lessons learnt and project impact Verification: Ensuring before final validation all required documents are included, complete, correct and consistent with each other Donor questions: Preparation of  detailed answers to donor’s additional questions to be validated by the Deputy Head of Mission for Program Quality and Development      2. Creating and/or following up of project tools        S/he may participate in: Creating and/or following up tools dedicated to the follow up of projects: indicators tables, AME plans, KAP surveys, etc. Creating and/or following up tools dedicated to the follow up of partners: partner assessment forms, partner selection tools, etc.      3. Communication (in collaboration with the KCBCP Coordinator)        S/he may participate in: Undertaking activities to promote media coverage of PU-AMI activities (ie. organizing field visits for media and donors, closing ceremonies, special events) Creating communication material to promote PU-AMIs activities for internal and external publis: success stories, field reports, interviews of beneficiaries, notes for the press briefing, talking points, featured articles, web stories… Organisation of communications events, such as exhibition or conferences Arranging outsourcing as necessary for services such as translations, design, printing, video, production, etc.      4. Institutional Knowledge Management & Capacity Building        S/he may participate in: Lessons learnt process during or after activities or project and providing adequate recommendations of improvement Preparing coaching material to enhance the skills of PU-AMI staff in terms of report writing and quality control of final written products Preparing coaching material to enhance the skills of PU-AMI staff in terms of project cycle management and humanitarian principles Team management The Reporting and Communications office reports directly to the DHoM-Head of Program Quality & Development Department Works in collaboration with Grants Coordinator, AME Coordinator, KBBCP Coordinator Required Profile Knowledge and skills   required desirable training   Master’s degree in project management, political sciences, international development, public administration, business science, social science or other relevant area or equivalent professional experience;   professional experience Humanitarian International Technical 1-3 years’ experience in the areas of program development, project management, donor reporting or grant compliance Prior experience in the humanitarian field a must Experience in Assessment ,Monitoring and Evaluation Prior experience in Lebanon or the region is a plus knowledge and skills       Experience of writing, reviewing and editing narrative and financial reports and excellent attention to detail   Understanding of budget & Gantt chart development and management languages French English Other (to be specified) Excellent command in writing and editing documents in both English and French.   Working knowledge in Arabic is a plus   software Pack Office Other (to be specified)     Strong computer skills essential, including ability to operate Microsoft Word, Excel, Project & database Management software     Graphic design SW (MS publisher, InD, ect) and video SW is a plus Personal Characteristics (fitting into the team, suitability for the consultancy and assignment) Excellent command in writing and editing documents in both English and French Proven capacity for analyzing and synthetizing comprehensive information and technical data Ability to write and edit reports under deadline pressure Ability to work on own initiative and collaboratively as part of a diverse team and manage  a varied workload Self-motivated, flexible and adaptable to the needs of the team and organization Strong commitment to support/develop capacity of national staff and developing second layer of leadership