Finance Assistant

 PURPOSE:  The Finance Assistant provides support to the Finance Department in the delivery of finance services in support of the zone’s operational program.   Specific Duties & Responsibilities   1.   Responsible for all aspects of petty cash: Ÿ  Receipts into and payments out of petty cash, including ensuring that all transactions are correctly authorized and fully documented Ÿ  Preparation of daily journal vouchers for both receipts and payments Ÿ  Daily cash count and reconciliation to journal balances Ÿ  Maintain cash books on a daily basis.  2.   Preparation of checks for signature: Ÿ  Ensure all checks requests are checked by the Finance Officer Ÿ  Prepare bank journal and ensure all supporting documentation is attached Ÿ  Present checks for signature and pass signed checks to concerned person. Ÿ  Ensure receipted copy of checks is attached to bank journal  3.   Prepare VAT claims on a monthly basis.  4.   Daily data input into CODA system and filing of CODA documents Ÿ Ensure document is authorized by Finance Officer before input into CODA Ÿ  Current month originals to be filed according to standard filing system for retention within the Zone finance office.  5.   Assist with preparation and coding of journals where necessary Review outstanding balances on a monthly basis, in conjunction with the Finance Officer  6.   Prepare requisitions for stationary for Finance department.  7.  Any other tasks assigned by the Finance Officer as required         Person Specification Required Preferred General Good mental and physical health X   Qualifications Accounts/Finance/Business Studies  Diploma X   Experience At least 3 years’ experience in finance/accounts. X   Competent in Financial Control and reporting at all levels X   Experienced level on using online Financial software. X   Experience of working with an humanitarian or international  organization             X Skills Proficient with Internet and Microsoft Offices – MS Word, MS Excel and MS PowerPoint X   Fluent in English and Arabic X   French language   X Core Competencies Strong sense of ownership and able to see through the completion of task assigned X   Teamwork; commitment to the International Red Cross & Red Crescent Movement; integrity & personal conduct; sensitivity to diversity; Flexibility & adaptability; interpersonal skills; resilience; friendly. Have a positive attitude, proactive, resourceful, hardworking, trustworthy, mature and able to maintain confidentiality at all times. X   Able to work independently and in stressful situations X   Able to find new sources when needed  X   Pro-active and highly organized X   Punctual and accurate X