Administrative Support Officer

UNITED NATIONS RELIEF AND WORKS AGENCY FOR PALESTINE REFUGEES IN THE NEAR EAST – UNRWA   UNRWA is the United Nations agency responsible for the protection, care and human development of a population of some 4.6 millionPalestinerefugees living in the Gaza Strip, the West Bank,Jordan,Lebanon, and theSyrianArabRepublic. The Agency is committed to assistingPalestinerefugees in maintaining a decent standard of living, acquiring appropriate knowledge and skills, enjoying the fullest possible extent of human rights, and leading a long and healthy life. UNRWA is by far the largest UN operation in theMiddle Eastwith over 29,000 staff. Most of the staff members are refugees themselves, working directly to benefit their communities – as teachers, doctors, nurses or social workers. Administrative Support Officer   Location Lebanon Field Office Type of Appointment Fixed Term (Project Funded) Deadline for Application 17 January 2015 Vacancy Announcement Number 03/2015 Grade 12 Department/Division Education Department   MAIN RESPONSIBILITIES In accordance with Agency policy and procedures, the incumbent: (A)    Follows up with schools and Vocational Training Centre’s Principal on administrative matters including personnel, administration, survey reports, service contracts, travel arrangements for the education staff, supply matters including stationery items, equipment and text books; maintains proper distribution of donations received by the Education Programme and reports thereon as necessary; (B)     Assists in the preparation and review of Education Biennium Budget and in monitoring expenditure including of school activities and takes the necessary action as instructed by the Chief Field Education Programme; (C)    Prepares correspondence on administrative of financial matters and handles those related to in-service training courses, management and quality assurance; prepares minutes of internal education meetings, annual reports on education activities and Key Performance Indicators (KPIs); (D)   Monitors the administration of fellowship/grants funded projects, preparation of early recovery plans, flash appeals, costing and implementation; (E)    As requested by the supervisor, monitors, the inspection and controlling of the status of the maintenance and construction works of Agency schools; inspects school buildings, furniture and equipment in terms of appropriate usage, maintenance and needs and takes corrective actions; (F)    Assists in preparation and implementation of the extra-curricular activities under projects funded by UNESCO and Human Rights and in organizing and launching of summer activities conducted by local and international NGOs; (G)   Acts as a focal point of the Education Management Information Systems (EMIS), including the preparation of school data sheets, school coding system and provides appropriate guidance; (H)    Collects data needed for preparation of projects proposals for donor funding and for progress and final reports and maintains up to-date records thereof; (I)      Controls of the performance of the school canteens including the consolidation and analysis of the incentive school promotion projects and voluntary school contribution together with the Area Education Funds; (J)    Acts for Administrative Officer during the latter's absence and performs such other duties as may be assigned;   PERSONAL & PROFESSIONAL COMPETENCIES (A)   Academic and Professional A university degree in business administration, or a related discipline.   (B)   Experience At least two years experience in administrative work.   (C)   Language        Good command of spoken and written English and Arabic.   (D)   Competencies i)    Ability to follow up on issues actively; ii)   Proven ability to perform at the supervisory level with minimal direct supervision; iii)  Interpersonal skills and team work; iv)  Ability to coordinate the work of others, work under pressure and meet tight deadlines; v)   Ability to deal with the finance issues; vi)  Ability to operate personal computers and standard software applications used by the Agency such as MS Word, Excel, Access and other applications.   CONDITIONS OF SERVICE Salary: Monthly basic salary L.L. 1,936,660. - Contract Duration: Fixed term – Project Funded – Till 30 June 2015 – Maybe extended subject to availability of funds, need, performance of the incumbent. Holidays: 30 days annual leave Dependency allowance: Dependent spouse: L.L 60,000 per month     Dependent child: L.L 33,000 per month Pension:  Provident Fund contribution   EQUIVALENCY When the minimum requirements are not met, the Director of Human Resources, in consultation with the Director of Education may exceptionally substitute part of the unmet requirements with a combination of relevant academic qualification, additional professional training and progressive relevant work experience. NB: Work experience alone or formal qualifications with no relevant work experience are not considered an acceptable combination.   RECRUITMENT PROCESS The Recruitment process is based on the Agency’s strategy to obtain the best qualified and suitable employees through a competitive recruitment process. After the deadline for receiving applications, all applications will be reviewed by the Human Resources Office and the Hiring Department.  Only Short-listed candidates who fully meet the required criteria shall be contacted and undergo technical/practical tests and the candidates with the highest passing scores will then be invited to interview (see “Technical and Practical Tests Required” below). The final recommendation for selection is based on the test results, interview assessment, Agency priorities and needs and the candidates’ profiles. For all posts, the weight allocated for the technical/practical tests (listed below) is 60% and for the interview is 40%.  ملاحظة: سيتم الاتصال فقط بالمتقدمين الذين يستوفون الشروط المطلوبة للوظيفة..   GENERAL INFORMATION UNRWA is an equal opportunity employer and welcomes applications equally from men and women. It is Agency Policy to give full consideration to qualified disabled candidates whose disability does not impact their ability to perform the duties and responsibilities of the post.   Referring to PD A/2/REV.4 – 3.1.2. para. (b), which states that staff members, with indefinite appointment who are applying for this post, may return to their original posts, or to similar posts, if those posts will exist and are vacant. This reassignment shall be made at the staff members’ former grade level. However, the step level will be adjusted to account for the number of years in the fixed-term post. Otherwise, their status will be governed by the relevant provisions of Personnel Directive A/9 on Redundancy.   As a member of the United Nations system, UNRWA maintains a close relatives’ policy.  In this regard, if a candidate has a close relative (mother, father, brother, sister, son or daughter) who is already employed by the Agency, he/she can only be employed if the Agency is unable to find another suitable candidate.   UNRWA is a United Nations organization whose staff are expected to uphold the highest standards of integrity, neutrality and impartiality. This includes respect for human rights, for diversity, and for non-violent means of dealing with all kinds of conflict. UNRWA staff are expected to uphold these values at all times, both at work and outside. Only persons who fully and unconditionally commit to these values should consider applying for UNRWA jobs. UNRWA is a non-smoking working environment. الأونروا هي منظمة تابعة للأمم المتحدة، وهي منظمة تفترض من موظفيها الالتزام بأعلى معايير الاستقامة والحياد والنزاهة. ويشمل ذلك احترام مبادئ حقوق الإنسان واحترام التنوع وتبني الوسائل غير العنيفة في حل كافة أشكال النزاعات.  المتوقع من موظفي الأونروا أن يقوموا بدعم هذه القيم في كافة الأوقات، سواء في أماكن العمل أم خارجه. إن أولئك الأشخاص الذين يتمتعون بالالتزام الكامل وغير المشروط بهذه القيم هم فقط الذين ينبغي أن يتقدموا بطلباتهم للعمل لدى الأونروا. الأنروا هي بيئه عمل لا يسمح فيها بالتدخين.   Where there are two or more equally qualified candidates, selection preference will normally be given to internal candidates, Palestine Refugees and candidates of the under-represented gender. The Agency maintains the discretion to fill future vacancies for this position from the roster without re-advertising the vacancy.   As an Area post, preference will be given to local candidates already based in the duty station of the post.   TECHNICAL & PRACTICAL TESTS REQUIRED Short-listed candidates will sit for two tests: Written technical test (100%). Computer test (Pass/Fail), which includes (Intermediate Level: MS Word and MS Excel). The top 5 scoring candidates in the written technical test given that (i) none have scored less than 50%, and (ii) none have failed the computer test, will be invited for an interview.     HOW TO APPLY If you have the skills and experience required above, and want to make an active and lasting contribution to improving the lives of Palestine refugees, then register on http://jobs.unrwa.org by creating a personal profile and completing the UNRWA Personal History Form; it is the responsibility of the candidates (internal and external) to make sure that their Personal History Form is duly completed with the needed information before they apply as amendments to the Form will not be accepted after the deadline of the vacancy announcement. Only applications received through this website will be considered and the system will not allow applications after the deadline. Please note that UNRWA only accepts degrees from accredited educational institutions. Candidates may also be invited to take a technical exam in order further evaluate their qualifications for the post. Due to a high volume of applications received, only short-listed applicants will be contacted –“سيتم الإتصال فقط بالأشخاص الذين تنطبق عليهم متطلبات الوظيفة”. The United Nations does not charge a fee at any stage of the recruitment process. The United Nations does not concern itself with information on bank accounts. For any queries please send an email to: recruitmentquestions@unrwa.org. Please apply as requested above, do not send your CV To this email address, all cvs sent to this email address will be automatically ignored. يرجى تقديم الطلبات حسب التعليمات اعلاها وعدم ارسال السيرة الذاتية الى هذا البريد الالكتروني, سيتم تجاهل السير الذاتية التي ترسل الى هذا العنوان تلقائيا. or contact the recruitment unit on 009611840490.       Date of issue: 08 January 2015