Field Co Assistant

PRESENTATION OF HANDICAP INTERNATIONAL Handicap International is an independent and impartial international aid organization working in situations of poverty and exclusion, conflict and disaster. Working alongside persons with disabilities and other vulnerable groups, our action and testimony are focused on responding to their essential needs, improving their living conditions and promoting respect for their dignity and their fundamental rights. Handicap International is a not-for-profit organization with no religious or political affiliation. It operates as a federation made up of a network of associations that provide it with human and financial resources, manage its projects and implement its actions and social mission.   For more details on the association: http://www.handicap-international.org   Handicap International is composed of 3 operational divisions: Emergency Response Division (ERD) Mines Division Development Division   MISSION CONTEXT   The Emergency Response Division in Lebanon was created in April 2012.  The provision of support to health structure is provided directly by Handicap International physiotherapist and technical advisor.  The identification, assessment of the needs, referral and direct provision of services is done trough 18 outreach teams (composed of one social worker as case manager and one physiotherapist supported by 4 psychologists and/or psychosocial workers) and trough 4 fixed points in the communities (in community centers to allow more efficiency reducing the time to reach the beneficiaries). An additional team in Bekaa and North Lebanon will be focusing on the community sensitization, training to humanitarian workers and the identification of potential local partners. In Lebanon, the provision of household essential items including food, NFI and unconditional cash assistance to cover essential winter basic needs of the most vulnerable refugee newcomers will be done in HI area of intervention (54 villages in Central and West Bekaa) through current dedicated outreach teams and distribution teams.   ACCOUNTABILITIES   Line manager: Field Coordinator Line manager+1: Operational Coordinator Supervise: None. In direct cooperation with: Program and support teams    RESPONSIBILITIES   Objective 1: CONTEXT FOLLOW UP Activities/Main duties: -   Mapping of actors part of the humanitarian response in the North of Lebanon -   Mapping of stakeholders related to the Syrian crisis -   Gathering and compilation of humanitarian and context information (number of refugee population, sectors update, etc) -  Redaction of press review on the security, political, economic, humanitarian situation -  Propose Assessment following approval of the Field Coordinator   Objective 2: SECURITY FOLLOW-UP Activities/Main duties: -  Alerts the Field Coordinator without delay of all security incidents or threats which could have an impact on personnel’s security and/or HI’s affairs, ensure the follow up of the incident under close supervision of the Field coordinator and writes up incident report to this effect if relevant -  Provide the weekly security update during coordination meeting or ad hoc meetings -  Provide a global and specific analysis of the security situation in the North -  Development of a reliable network to extend the information sources: in support to the PMs, develops contacts with national partners on a zonal level (civil society, civil and military authorities, local NGOs, Ministry of Health representatives, etc.) in order to obtain all the information and agreements necessary for the integration of HI’s programs in the local context -  Creation, implementation and follow up of security management tools: security trees, security information follow up, mapping, etc. -  Brief new staff on the security management in North Lebanon (security plan, SOPs, etc.) -  Give regular training on safety and security rules to all staff -  Ensure the respect of safety precautions and regulations -  Security assessment  upon field coordinator request (implementation of new HI center, Syrian Care House, Injured Flat) -  Ensure a close coordination with the logistics department: intervention in case of incident, check of the security standards, communication and transportation means -  In charge of the tracking with the team on the field (interbases movements) -  Strong communication with the projects and support departments regarding potential deterioration of the security situation -  In the absence of the Field Coordinator, ensure the relay of the information regarding security with the HoM and Log coordinator in Beirut   Objective 3: EXTERNAL COMMUNICATION AND PARTICIPATION TO THE REPRESENTATION OF THE ASSOCIATION (UPON REQUEST OF THE FIELD COORDINATOR) Activities/Main duties: -  Representation of Field Coordinator towards local authorities (Cazas, religious leaders, City Halls, etc…) at zonal level in the respect of the organization image and principles; -  Participation in external coordination meetings (security meetings, inter agency meetings) -  Attendance to other meetings upon request; -  Facilitation of Field Coordinator representation towards local partners and stakeholders (hospitals/specialised centres/private clinics, local organizations, international organizations, etc) in the respect of the organization image and principles; -  Issuing minutes of meetings   Objective 4: INTERNAL COORDINATION Activities/Main duties: -  Reminding and follow-up of issues potentially raised by national teams to Field Coordinator; -  In the absence of the Field coordinator, plan, lead and issue the minutes of the weekly base meeting -  Propose and participate actively in the implementation of team building activities (in close collaboration with the HR department)   Objective 5: PARTICIPATION TO THE MISSION’S STRATEGY Activities/Main duties: -  Participate actively to the periodic strategic workshops organized at base and national level -  Provide contextual and security analysis which may impact the design of the operational activities of HI in Lebanon.   Objective 6: REPORTING AND CAPITALIZATION Activities/Main duties: -  Support the Field Coordinator in the monthly situation report (SITREP) redaction through data compilation and provision of context and project data ; -  Security Monthly sitrep -  Security report and assessment when necessary -  Capitalization of humanitarian context documents and security management tools -  Coordinate the archiving of the project and support documents at the end of each project phase   Objective 7: PROGRAM SUPPORT Activities/Main duties: -  Upon request of the Field Coordinator, the field co assistant may be requested to support the project in terms of data analysis, cross checking of document between programs and logistics, short audit of files, etc…) -  Conduct regular field visit with the teams in order to increase knowledge and understanding of the area of intervention and HI’s activities and provide feedback and recommendation to the field coordinator to ensure the adequacy between the context, the needs identified and HI’s mandate.   Objective 8: ETHIC AND PROFESSIONAL PRACTICE Activities/Main duties: -  Respect beneficiary confidentiality. -  Respect and promote HI’s Policies and report to your line manager any non respect of HI’s policies amongst the teams or partners -  Address needs and requests in a professional way -  Report any incident or act that causes any harm to beneficiary or to others   Objective 9: DEMONSTRATE WILLINGNESS TO IMPROVE PROFESSIONAL COMPETENCES Activities/Main duties: -  Demonstrate motivation at work. -   Demonstrate willingness to improve own knowledge and skills by participating actively in any training sessions, capacity building activities… -   Participate in the different activities that are common to all team members -   Respect each team member’s positions, work, and specialty -   Adapt to special situations or demands from supervisor (reporting, etc)   REQUIREMENTS Background:  Bachelor Degree Languages: Very Good Writing Skills in English and Arabic (French would be an asset) Driving licence:N/A Computer skills: Knowledge of computers and Microsoft applications Personal qualities & soft skills: •      Experience at a similar position in INGO •      Good knowledge of the North of Lebanon •      Good communication capacities •      Good networking capacities •      Ability to manage an important work load •      Good organization and management of priorities    JOB CONDITIONS Remuneration: according to HI salary grid Starting date: 20th of January Duration/ Type of contract:  Till the end of the Project Social insurance:Covered by Handicap Internationalccording to HI salary grid