Senior Finance Assistant - Beirut

 POSITION GENERAL INFORMATION   Position: Administrative Assistant - Finance Based in: Beirut  Supervision Under the direct supervision of:        Admin, HR & Finance Manager Under the overall supervision of:      Field Coordinator    OVERALL MISSION   General objective The Administrative Assistant - Finance has to help the Administrative, HR & Finance Manager in all the activities related to finance and cash  management.   Responsibilities and tasks   Treasury & cash follow up To do daily physical inventory of the safe and the petty cash, and report any discrepancies to superior To manage the safe and the petty cash To regularly got to go the bank to take money To do and follow up the pay-outs and advances, within established guidelines To prepare and validate any checks done at base level To translate all invoices into English To monitor due dates for payments of contracts To check the payment request sent by the programs (cash for rent, self-aid etc..) To guarantee security of the cash and confidentiality of information   Finance & Accounting management To check, before recording any entry, that the invoices are compliant with PU-AMI regulations and procedures To record all expenses in the excel sheet on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code etc…) To participate in the consolidation of budget follow ups and cash forecasts at base level. To prepare monthly closing, revision and integrity of accounts for the base To issue vouchers, and to properly archive the invoices and Saga voutchers in dedicated files To collect all invoices exempted from the VAT and to do a quarterly report To prepare the bank reconcilation at the end of each month To prepare the weekly forecast of the base To prepare the checks payment To be responsible of following up the cash for rent , cash for work and minor rehabilitation payments,    The tasks and responsabilities defined in this job description are not exhaustive and can evolve depending on the project needs.