Administrative Assistant - Finance (Beirut Base)

  POSITION GENERAL INFORMATION   Position: Administrative Assistant - Finance Based in: Beirut   Supervision Under the direct supervision of:        Admin, HR & Finance Manager Supervision of  :                                               / Under the overall supervision of:      Field Coordinator     OVERALL MISSION   General objective The Administrative Assistant - Finance has to help the Administrative, HR & Finance Manager in all the activities related to finance and cash  management.   Responsibilities and tasks   Treasury & cash follow up To do daily physical inventory of the safe and cash box, and report any discrepancies to superior To manage the safe and the petty cash To regularly got to go the bank to take money To do and follow up the pay-outs and advances, within established guidelines To prepare and validate any checks done at base level To translate all invoices into English To monitor due dates for payments of contracts To check the payment request sent by the programs (cash for rent, self-aid etc..) To guarantee security of the cash and confidentiality of information   Finance & Accounting management To check, before recording any entry, that the invoices are compliant with PU-AMI regulations and procedures To record all expenses in the excel sheet on a daily basis, and to properly fill in the information needed (date, accounting code, project, budget code etc…) To participate in the consolidation of budget follow ups and cash forecasts at base level To prepare monthly closing, revision and integrity of accounts for the base To issue vouchers, and to properly archive the invoices and Saga voutchers in dedicated files To collect all invoices exempted from the VAT and to do a quarterly report   The tasks and responsabilities defined in this job description are not exhaustive and can evolve depending on the project needs.     QUALIFICATIONS   Mandatory requirements   Language skills: Fluent in Arabic and English Education degree: University degree in Finance, Accounting, Work experience: Minimum 1 year experience in a similar position (NGOs/private companies) Knowledge & skills: Good analytical and writing skills Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel Other: -         Knowledge of humanitarian actors -          Good management and pedagogical skills   Assets Interest: -       Strong motivation to help people in needs -       Accounting and finance Transversal skills: -       Well organized -       Ability to take initiative to deal with difficulties encountered in daily work -       Ability to adapt or change priorities according to the changing situation within a mission or the organization itself -       Autonomy, neutrality, hard worker -       Able to manage stress and pressure