Administration Officer

Main Responsibilities   Under the supervision of the Senior Finance and Administration Officer and in coordination with the Program Manager, the Administration Officer will work on the Project’s administration and logistics in accordance with the relevant IRD policies and procedures, donor’s requirements and the Project’s objectives and guidelines. The specific duties include:   Overall filing of administrative / human resources documents and maintaining historical human resource records by designing a filing and retrieval system; keeping past and current records.   Reviewing staff monthly time sheets versus attendance sheets, and checking for completeness.   Tracking employee annual leave and sick leave records; reviewing and validating leave balances prior to the approval of employee’s direct supervisor.   Advertising staff vacancies and assessing applications; administering interview, selection and hiring processes.   Reviewing vehicle/transportation request forms, vehicle log books, vehicle fuel coupons, etc.   Other duties as assigned by the Senior Finance and Administration Officer and/or Program Manager.   Qualifications   University degree in business administration or other relevant field. Excellent computer skills. Excellent written and spoken English and Arabic language skills. At least 2 years of administration experience, preferably in non-governmental or international organizations. Excellent organizational skills. Excellent interpersonal skills, including patience, willingness to listen to others and respect the opinions and ideas of colleagues. The ability to work independently and as a member of a team. Ability to work effectively in a fast-paced, stressful environment.  Must be flexible and willing to work long hours when needed.