Logistic/admin Assistant

Assist in the preparation, planning and implementation of logistics activities to ensure delivery by program staff of goals and services to recipients on time. Work closely with program and finance teams to delivery successful programs in compliance with RI and Donor regulations. Assist in managing all procurement for the project, including purchase orders, contracts for goods and services and travel. Ensure timely and accurate processing and documentation of procurements; Ensure accurate paperwork and supply chain in compliance with RI requirements and as described in RI’s field procurement manual and templates. Ensure procurement records systems are well managed and maintained. Assist in establishing and maintaining pipeline of supplies to the project sites and oversee the logistical aspects of operations. Liaise with finance department to ensure compliance and payment schedules. Implement RI standards in respect to inventory control, procurement standards and other operational aspects. Assist in identifying qualified potential new suppliers. Assist in Developing/Delivering purchasing and Inventory reports-bids proposals and requirements documents. Assist in Monitoring/supervision/maintenance of RI properties [laptops, printers, electronics, cars etc.] Assist in Following up on RI utilities [rent, municipality bills, electricity, generator fees, phone bills, internet, cleaning services, water etc.] Keeping track of RI Lebanon inventory list Ensures all accessed employee documents and files are returned and secured properly Performs other related duties and responsibilities as directed by the supervisor Perform filing of all documents in Logistic Department