Deputy Admin Coordinator For Finance

General objective   By delegation of the Administrative and Financial Coordinator, the Deputy Admin Co for Finance contributes to the good financial management accounting/budgeting for the mission. Responsibilities and tasks Budget and Financial management: She/he will support the Administrative and Financial Coordinator in all aspects of budget and financial management, including budgetary and the cash forecast for the mission. Representation: By delegation of the Administrative and Financial Coordinator, she/he will represent the association before partners, authorities and the various local actors involved, in the areas of finance relating to the mission. Coordination: By delegation of the Administrative and Financial Coordinator, she/he participates in distributing information concerning the financial issues regarding the mission, both within the mission itself and to the main office, and she/he will consolidate internal and external reports in these same fields. Specific objectives and linked activities FINANCIAL MANAGEMENT, ACCOUNTING AND BUDGETING FOR THE MISSION 1.      Budget - She/he will participate in the development of the budgetary framework for the mission for the year, and monitor/revise it at regular intervals as agreed with the Administrative and Financial Coordinator. - She/he will contribute to draw up project budgets within the framework for proposed operations (including the budget narrative) following the procedures of each donors and implementation partners, in coordination with the coordination team and the people responsible for the area concerned. He/She will thus ensure that any costs strictly related to the proposed programs are covered, and also the fair distribution of mission operating costs throughout the duration of each project. - She/he will monitor the budget for each project every month, will participate in communicating with those involved with the mission and at Head Office within 15 days following the end of the month, and in analyzing the budgets with them for any possible discrepancies between the provisional and actual budget. - She/he will carry out budget projections on a regular basis to ensure that optimum use is made of budgetary resources in respect of the eligibility rules and the flexibility of each donor and implementation partner. He/She will ensure throughout each project that funds are allocated correctly and in respect of the contractual framework as regards rules of eligibility (date, purchasing procedures, etc.). - She/he will prepare the external financial reports for financial sponsors, which he/she sends for validation to the Administrative and Financial Coordinator, with all the documents that make up the contractual report in respect of the contractual reporting deadlines. - She/he will be in charge of preparing the monthly cash forecast of the mission.   2.      Budget Analysis: - She/he will carry out the responsibilities of doing a monthly budget analysis at mission level and share the results with the bases. - Provide advice and technical assistance with cost analysis, fiscal allocation, and budget preparation. - Based on the analysis she/he will also suggest adjustments to the budget as needed, which may involve requesting amendments to contracts. She/he will take into account the contractual period necessary for presenting any amendment for the validation of the Administrative and Financial Coordinator within the required time.   CIRCULATION OF INFORMATION, COORDINATION AND REPRESENTATION  - To ensure that information is circulated effectively between operational bases and the coordination office. - To edit or take part in drafting internal activity reports for everything involving financial management, budget and accounts - To ensure administrative coordination at mission level for regular visits to the bases, for monitoring, follow-ups, training, etc. - To be the representative of PU-AMI before any employee representation bodies, whether or not these are compulsory by law, as well as being PU-AMI’s representative for all personnel for any matters related to accounting. - To represent PU-AMI before any legal, fiscal or administrative authorities (taxation authorities). She/he will also develop and maintain relationships with partner organizations, particularly within the area of coordinating with NGOs as regards to financial sponsors.   QUALIFICATIONS Mandatory requirements  Language skills: Fluent in Arabic and English Education degree: Bachelor degree in Finance or Accounting Work experience: Minimum 5 years experience in a similar position (NGOs/private companies) Knowledge & skills: Good analytical and writing skills. Good management capacities and team leadership spirit Computer skills: Good knowledge of the MS office software including Word, Outlook. Excellent in Excel Other: Good skills in reports and contracts redaction Good knowledge of institutional donor (ECHO, UN agencies, etc.) procedures and financial guidelines. Knowledge of humanitarian actors Good management and pedagogical skills Excellent communication and diplomacy skills to manage relationship in potentially tense situations   Assets Interest: -       Strong motivation to help people in needs -       Understanding of the political situation in the area Transversal skills: -       Well organized -       Conflict resolution and diplomacy experience -       Ability to analyze and suggest improvement -       Ability to take initiative to deal with difficulties encountered in daily work -       Ability to adapt or change priorities according to the changing situation within a mission or the organization itself -       Autonomy, neutrality, hard worker -       Able to manage stress and pressure